Administrative assistant Jobs in Hamilton, ON

EMPLOYMENT OPPORTUNITY

Hamilton Child and Family Supports was established in 1894 as a not-for-profit charitable organization, mandated under the Child, Youth and Family Services Act of Ontario, focusing on the well-being and protection of children. The organization is committed to the strengthening of families, while valuing diversity and promoting equity.

We are dedicated to building a workforce that reflects the diversity of the community in which we live and serve. The organization encourages applicants from all qualified individuals.

We are currently seeking a skilled and committed individual to join our team as a :

Central Administrative Assistant-Permanent Full-Time (34 hours a week)

60,304 - $73,369

Reporting to the Supervisor of Communications and Fund Development, the Central Administrative Assistant is responsible for a wide variety of confidential administrative duties providing efficient, accurate, and confidential support to the organization’s Executive Office and back-office support teams.

Major Responsibilities :

• Provides direct administrative and office management support to back-office Department Directors, and Executive Office as needed.
• Maintains calendars of Directors including arranging meetings, providing meeting minute-taking and distribution, scheduling various appointments.
• Assists departments in their preparations for reviews, audits or other similar processes; may assist with reporting, data collection, and other tasks as required.
• Formats and edits letters, memos, background documentation, research, reports, and presentations from draft stage to audience-ready work.
• Implements and / or maintains organized filing / document management processes.
• Provides administrative support to working groups / committees, including Board Committees, as necessary.
• Assist in organizing the organization’s Annual General Meeting, including producing and distributing the Annual Report.
• Assists with regular reviews of the organization’s donor database to ensure accuracy and provides general assistance for donor enquiries.
• Provides administrative assistance to fundraising programs, including Grateful Hearts.
• Assists in recruitment processes, including job postings and interview set up.
• Coordinates various document distribution and sign-off processes, including but not limited to annual declarations, policies, and employee recognition.
• Assists with creating / posting content for the organization’s intranet, website and social media sites, including monitoring social media activity and forming online connections with community partners.

Key Qualifications :

We believe that we are all responsible, committed, and accountable to each other to promote a culture where everyone is welcomed, heard, respected, and valued. We commit to challenging and interrupting behaviors of racism, discrimination, disrespect, intolerance, harassment, and bullying as we strive toward an environment of learning, care, and respect for each other; a place where the voices of equity-deserving individuals will be heard and acted upon as we continue our journey of healing, inclusivity, equity and growth.

As an employer, Hamilton Child and Family Supports is committed to :

All employees of the organization are expected to demonstrate respect, empathy, and accountability to the children and families we serve and each other.

Interested applicants must submit a current resume to [email protected] or by Fax : (905) 522-1089, clearly indicating the Job Posting Number (#002 / 25) by February 7, 2025.