Station Jobs in Brampton, ON

Job description

HireArt is helping a fast-growing financial software startup find an Office Manager to be its first point of contact for all employees, guests, and candidates.

In this role, you'll primarily sit at the front desk in reception and will complete tasks around the office to maintain a world-class employee experience.

The ideal candidate will need to be able to independently operate and execute projects; you will be the company’s main point of contact for all employees.

As an Office Manager, you will:

• Provide an outstanding experience for anyone walking through the company’s doors, exhibiting confidence, polish, and professionalism when representing it or the People Team.
• Manage front desk operations/portions of office operations, and vendor relationships, with support from the manager.
• Own the Envoy guest management system and integrate updates into the guest/candidate workflow.
• Coordinate/order special treats for Company Days and other office events.
• Navigate employee requests, questions, and complaints in a timely and accurate manner.
• Coordinate with the Onboarding Team for upcoming new hires.
  Prepare desks for new hires and remove personal belongings for any terminations.
• Add/delete/change users and keycards for the control access system.
• Partner with the building management team to:Communicate new keycard requests to, and update employee information with, property management.Submit service and maintenance requests through a service desk portal.Communicate building events and activities to the employee population.
• Gather and hand out approved brand merchandise requests, as necessary.
• Collect all mail/packages and alert employees of parcels available for pickup.
• Work with the snack and beverage vendor to ensure kitchen pantries are stocked and well maintained.
• Partner with the catering vendor to assist with 3X/week employee lunches.
• Successfully complete opening and closing tasks throughout the office.
• Re-stock restroom and printing station supplies, as necessary.
• Assist with other tasks, as necessary.

Requirements

• 2+ years of experience in office coordination, management, administration, or similar
• Exceptional written, verbal, and interpersonal communication
• Proactive, adaptable, and resourceful
• Highly organized and attentive to detail
• Strong project management skills
• Able to collaborate effectively with diverse teams
• Basic IT knowledge is a plus!

Benefits:

• Pre-tax commuter benefits
• Employer (HireArt) subsidized Healthcare Benefits
• Flexible Spending Account for healthcare-related costs
• HireArt covers all costs for short- and long-term disability and life insurance
• 401k package

Commitment: This is a full-time, 6-month contract position (with possible extension) staffed via HireArt and based onsite in Hamilton, NJ.

HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.