Entry level admin Jobs in Montreal, QC

Department Operations Location Montreal

At Stingray, creativity, collaboration, and innovative technology are at the core of our DNA. Are you ready to rock your career by joining a fast-growing company and a team of music enthusiasts in a stimulating and fun work environment?

Stingray (TSX: RAY.A; RAY.B), a global music, media, and technology company, is an industry leader in TV broadcasting, streaming, radio, business services, and advertising. Stingray provides commercial music, digital signage solutions, and in-store media to businesses worldwide. We are a team of passionate individuals dedicated to delivering exceptional visual and auditory experiences for our enterprise clients.

Reporting to Operations Leadership, the Project Coordinator (PC) is an entry-level position designed for an organized, proactive individual who is eager to learn and grow within project management.

Working side-by-side with experienced Project Managers, the PC manages the day-to-day execution, logistics, task tracking, and document control for active client rollouts. This role offers hands-on mentorship, exposure to enterprise technology deployments, and a structured career progression path toward becoming a Project Manager.

Your day-to-day

• Task & Schedule Tracking: Maintain master project trackers (Smartsheet/Jira), monitor daily installation status, and follow up on open action items.
• Logistics & Equipment Coordination: Track hardware orders, manage shipment schedules, and coordinate delivery timelines with site contacts and field installers.
• Meeting & Administrative Support: Schedule internal/external project meetings, record concise meeting minutes, and distribute action items to team members.
• Document Control: Organize project folders, compile site survey checklists, and collect technical sign-off forms post-installation.
• Operational Troubleshooting: Assist PMs in resolving daily project bottlenecks and processing hardware returns or equipment exchanges.
• Cross-Team Assistance: Collaborate with Account Coordinators (ACs) on invoicing triggers and database updates upon project completion.

Your qualifications

• Attitude & Motivation: Entry-level candidate who is highly enthusiastic, curious, and driven by an eager-to-learn mindset to build a career in project management.
• Education & Experience: 0–2 years of experience in project coordination, administrative support, or customer service. A degree or diploma in Business Administration, Operations, IT, or a related field is preferred.
• Organizational Skills: Exceptional attention to detail, strong time management, and the ability to multitask in a fast-paced environment.
• Software Proficiency: Strong proficiency with MS Office (Excel, Teams, Outlook) and willingness to learn tools like Smartsheet, Jira, and Salesforce.
• AV Experience: Prior AV or digital signage experience is a plus, but not required.
• Key Requirement: A strong interest and eagerness to learn AV technology, media players, and digital signage workflows is essential.
• Language Skills: Fluent in English (spoken and written); French proficiency is a strong asset (bilingual preferred).

Life at Stingray

• A cool office in Montreal with the flexibility to work from home on Fridays
• Stingray café with breakfasts, lunches and snacks offered every day
• A subsidy for your OPUS card to make your commutes easier
• Shares purchase plan (with a contribution from Stingray)
• Full access to the Dialogue virtual healthcare platform
• Free fitness classes offered weekly
• Access to private consultations on nutrition and wellness
• Free language classes, training and access to the latest AI technologies and platforms to boost your productivity and creativity
• Summer hours
• Milestones celebrated with our loyalty program
• 5@7 and vibrant social events
• And much more!

We leverage AI‑supported tools to assist with the initial review of applications. These tools do not replace human judgment—final decisions are made by our recruitment teams.

Montreal-based Stingray Group is a leading music, media and technology company with over 1,200 employees worldwide. Our offices are located in the Old Port of Montreal just minutes from the Lachine Canal bike path, a prime location for picnics or a jog at lunch time.

Stingray supports the principles of Employment Equity and is committed to ensuring our workforce is representative of the communities we serve and in which we operate. Women, Aboriginal peoples, persons with disabilities and visible minorities are encouraged to apply and to self-identify so we can work towards full representation of those groups within our company.