Administrative coordinator Jobs in Markham, ON

Summary:

Mircom is seeking a driven and detail-oriented Service Coordinator with proven experience in handling all types of service and construction related activities. We are searching for an individual with high level customer service, organizational, problem solving & time management skills. The Service Coordinator will report to the Service Manager and work closely with various other departments, coordinators, partners & clients. This role is a full time permanent role based out of our Head Office in Vaughan, ON.

Key Responsibilities:

• Manage a dynamic technician schedule.
• Work as a team with other coordinators to efficiently manage the daily work of approximately 25 technicians.
• Create & process various internal documents with a high level of accuracy.
• Monitor inventory and coordination of parts, tools/equipment & other assets to help set our field staff up for success.
• Accurately perform internal inventory adjustments.
• Monitor consumable stock levels and place restock orders as necessary.
• Assist with reviewing documents for billing issues, hours, variances, etc.
• Review in a timely manner all technician work orders, ensuring speedy delivery of client quotations, invoicing and further work where required.
• Aid with inquiries from various internal departments.
• Manage digital assets in an organized, efficient manner.
• Answer phone calls typically related to service requests, requests for quotations, reports, invoicing issues etc.
• Check, organize and respond to email requests from clients, internal and partners/subcontractors.
• Liaise between client, vendors, field staff & internal staff.
• Light purchasing where required, ordering parts for field work.
• Work with Service Manager to resolve higher level client issues, last minute changes to schedule and warranty issues.
• Enure work is performed in compliance with ISO quality standards and compliance procedures.

Requirements and Skills:

• 3 or more years coordination experience preferred.
• Experience in the Fire Protection industry would be considered an asset.
• Strong computer/administrative skills (Microsoft Office – Excel, Word, etc.).
• Superior customer service skills.
• Strong interpersonal skills and team player.
• Ability to meet tight deadlines.
• Strong communication skills, written and verbal.
• Strong organizational skills.

What Mircom Offers:

• A great working environment
• Competitive salary
• Group insurance benefits
• Company RRSP program

At Mircom Group of Companies, we take a thoughtful and balanced approach to compensation. Salary ranges reflect the starting point for each role, while final offers are determined through a holistic assessment of the candidate’s skills, experience, qualifications, potential contributions, internal equity, and prevailing market conditions following the selection process. In addition to competitive pay, Mircom offers a comprehensive total rewards package that includes robust benefits coverage and RRSP.

We would like to thank all applicants for their interest in this position however only those selected for interviews will be contacted.

Mircom Group of Companies is an equal opportunity employer that considers all applicants regardless of cultural background, religion, marital status, sexual orientation, family status, disability or any other grounds as outlined in the Ontario Human Rights Code. In compliance with the Accessibility for Ontarians with Disabilities Act, Mircom is committed to providing a welcoming and inclusive work environment for all individuals with disabilities in a respectful and dignified manner. Accommodations will be made available, upon request, to applicants who have specialized needs throughout the recruitment process.

Disclaimer: Mircom does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other job postings. Any resume or other information received from a supplier not approved in advance by Mircom to provide resumes to this posting or website will be considered unsolicited .