Job Title : Contract Coordinator
Type : Permanent, full time position
Location : Head Office in Markham, ON (Hwy 7 / Warden Avenue)
Reports to : Finance Manager
Responsibilities : Administration
Administration
- Creates RSS projects and fills orders change and update PO#’s
- Creates RSS logins and process for all new managers
- First line support person : answers incoming calls / emails from technicians ensuring same day answers are received within a 24 hour time frame
- Full life cycle Onboarding : contract creation and follow up on paper work, including BackCheck, Void Check, SIN, and emails with process documents, ensures technician file is complete.
- Answer all questions regarding RSS system
- Fieldglass, maintain, login and deal with timesheet discrepancies.
- Creates RSS profiles for newly engaged contractors (Active or Non Active as required)
Go To People Center :
- Responsible for updating and maintaining the GTPC issues log in QuickBase.
- Escalate and forward to Toronto office any Time & Expense related issues from contractors, SPC’s, Recruiters and Finance Department.
- Escalate payroll issues to Toronto office. Toronto office will contact GTPC for support and information when needed.
- Responsible for entering and confirming Time and Expenses nationally for DU and QUE projects as well as confirming that PTG Time and Expense reporting is accurate and ready to process.
- Responsible for registering and maintain contractor files : Incorporated, Sole Proprietors and Term Employees in RSS and QB.
- Vacation pay / ROE requests
- Administration of Stat Holidays manually and making sure that all entitled Team Employees get paid and on time.
Qualifications :
- University Degree or 3 year College Diploma with a focus in Computer Science major asset
- Fluently bilingual French / English, oral and written;
- An understanding of HR practices.
- Excellent presentation, communication (written and oral), planning and organizational skills.
- Highly proficient with office automation tools (MS Office) as well as the internet and various databases, both internal and external.
- Professional, mature and dedicated work ethic.
- Highly organized, process driven but with the flexibility to excel in a fast paced, dynamic environment in which managing multiple and sometimes conflicting priorities must be addressed.
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