Invoice Coordinator

Summary:

The Property Services Invoice Coordinator is responsible for overseeing and coordinating the efficient processing of all invoices related to Commissionaire Security Services and Fuel Services. This role ensures accurate validation, entry And resolution of invoices while maintaining strong relationships with internal teams and external suppliers. The coordinator plays a key role in supporting financial operations and ensuring timely and accurate accounts payable processes.

Key Duties and Responsibilities:

• Review and validate incoming invoices for accuracy completeness and compliance.
• Oversee invoice validation mailbox ensuring timely responses are provided to resolve issues or concerns.
• Input invoices into the financial database in a timely and accurate manner.
• Identify and resolve discrepancies or issues with invoices in coordination with internal departments and external suppliers.
• Maintain effective communication with suppliers, internal stakeholders and departments to resolve invoice related inquiries.
• Provide invoices to appropriate buyer of service for review ensuring timely validation and processing of all invoices.
• Support required financial reporting by providing accurate invoice data.
• Create maintain and organize required documentation related to invoices purchase orders call-ups and other supporting records to ensure audit readiness and compliance.
• Continuously evaluate processes and recommend improvements to enhance efficiency and accuracy in invoice management.
• Assist with creating and updating call-up documents as needed, identifying invoice issues, and resolving with suppliers and the client.

Key Skills and Competencies:

• Post secondary education in accounting, finance, business administration or related field is preferred.
• Previous experience in accounts payable, invoice processing or financial operations as an asset.
• Proficiency with Microsoft Office applications, particularly Excel and Outlook
• Accuracy and strong attention to detail is required.
• Strong problem-solving and analytical skills
• Excellent time management and organizational skill.
• Good communication skills (verbal/written).
• Ability to work independently and collaboratively within a team environment.
• Must be able to obtain required security clearance.

Additional Requirements:

• Contract position – Until March 31, 2026, with 1 year extension. Remote M-F 7.5 hrs per day.

This is a contract, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.