Job Description
- Manage reception duties, including greeting visitors, answering phones, and directing calls professionally.
- Provide comprehensive administrative support to staff and management, such as scheduling appointments, managing calendars, and preparing meeting materials.
- Maintain efficient filing systems (physical and digital) for all company documents and records.
- Oversee office supplies and equipment, ensuring they are well-stocked and in good working order.
- Coordinate travel arrangements and logistics for staff as needed.
- Prepare presentations, reports, and other documents using MS Office Suite or similar software.
- Manage and maintain company databases (inventory, customer contacts, etc.)
- Assist with bookkeeping tasks such as data entry, invoicing, and bill payments (depending on company structure).
- Coordinate with building management for maintenance and repairs.
- Perform other administrative duties as assigned.
Requirements
- Minimum of 2 years of experience in an administrative role.
- Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
- Excellent communication and interpersonal skills, with the ability to interact professionally with staff, clients, and visitors.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with office equipment and software applications is a plus.
- Ability to work independently and take initiative.
- Strong attention to detail and accuracy.
- Positive and professional attitude.
Benefits
- Competitive salary package
- Opportunity to work in a positive and supportive team environment
Requirements
Minimum of 2 years of experience in an administrative role. Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
Excellent communication and interpersonal skills, with the ability to interact professionally with staff, clients, and visitors.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with office equipment and software applications a plus.
Ability to work independently and take initiative. Strong attention to detail and accuracy. Positive and professional attitude.
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