Legal Assistant, Litigation

Reporting jointly to the legal professionals in the share and the Manager, Legal Assistant Services in our Toronto office, the successful candidate will independently manage the daily activities of up to 4 lawyers in their litigation practices.

Hours of work are from 9 : 00am to 5 : 00pm EST. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid role.

At Fasken, success means :

• Having a strong client service approach you’re ready, willing, and able to put our clients first and exceed their expectations
• Caring about one another you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
• Working collaboratively you’re a self starter who values working in a collaborative team based environment
• Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
• Approaching your work with agility and the willingness to learn and utilize new technology
• Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
• Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
• Treating sensitive and confidential matters with discretion and diplomacy at all times

Primary Responsibilities

• Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc.
• Preparing and maintaining a bring-forward system, as well as providing appropriate reminders
• Under legal professional supervision, preparing legal documents and correspondence according to precedents and / or instructions (draft letters, revise draft documents, and prepare document comparisons)
• Occasional time docket entry
• Liaising with Billing Coordinators for the monthly production of accounts
• Ensure all physical and electronic filing is organized and up to date on a regular basis
• Occasional transcribing digital dictation
• Delegating tasks to, and coordinating with, other administrative departments
• Providing backup coverage in the absence of other assistants
• Other duties, as assigned

Required Knowledge and Experience

• Completion of a post-secondary Legal Assistant or Law Clerk program
• A minimum of 3-5 years’ experience in civil and commercial litigation (large firm experience preferred)
• In-depth understanding of business and legal terminology
• Advanced understanding of the Rules of Civil Procedure
• Solid computer and typing skills; proficiency in MS Office 2010 / MS Office 365, Excel, PowerPoint, Adobe Pro, digital dictation, etc.
• Experience working with Elite 3E, Worksite DMS, ACL, Case Centre, JSO portal, iManage Work, etc.

Diversity and Inclusion

At Fasken we are committed to creating a diverse, equitable, and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.

Accessibility and Accommodation

At Fasken we are committed to creating a diverse, equitable, and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verifications.