Administrative Assistant - Communication and Marketing

Ready to build your career? We want to hear from you.

As an Administrative Assistant working in the Communication team at Pomerleau, you will undertake diverse tasks and responsibilities to support the members of the Communications and Marketing department.

Supporting our work in building large-scale building and infrastructure projects - ranging from $ million to upwards of $1 billion - you will help the department fulfill its mission of positioning the company to support business development, promote employee recruitment and mobilization, and maintain its reputation.

What you will do

• Efficiently and proactively manage the Vice President's schedule, organize meetings, reserve rooms, and perform related tasks.
• Prepare agendas, draft documents and / or presentations, especially for team meetings, and follow up as necessary.
• Coordinate external translation requests between team members and translation service providers.
• Act as a resource person and be the point of contact for service-related requests, including managing the internal email inbox;

distribute and follow up on requests.

Be responsible for the team's accounting tasks : track invoices and ensure proper allocation; follow up on monthly budget reports;

reconcile expenses on the corporate credit card.

• Prepare expense accounts for managers and ensure payment follow-ups.
• Organize business trips (transportation ticket reservations, accommodation, restaurant bookings).
• Perform administrative tasks related to new employee integration (IT equipment, lists, access, invitations), event management (submissions, reservations, guest lists, etc.

production of promotional items, etc.

• Coordinate various photo and video shoots.
• Conduct online surveys.
• Maintain the team's holiday calendar.
• Ensure the update of the virtual library and other documents on SharePoint.
• Support the team's social life (birthdays, team-building activities, monthly meetings).

This role could be for you if you have

• 5 years of relevant experience in a support / administrative role for a team.
• Diploma of Vocational Studies (DEP) or an Attestation of College Studies (AEC) in a relevant field.
• Excellent proficiency in both French and English (spoken and written).
• Demonstrate creativity, autonomy, and versatility.
• Exhibit precision and the ability to manage multiple tasks simultaneously.
• Possess excellent organizational skills, a sense of responsibility, and political acumen.
• Demonstrate ease in establishing interpersonal relationships.
• Show discretion and confidentiality.
• Exercise judgment and the ability to anticipate needs and / or requirements.
• Demonstrate integrity and kindness.
• In-depth knowledge of the Microsoft Office suite (Word, Excel, PowerPoint, and Outlook).

Why you should apply

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Read our entire list of benefits !

Who we are

We are Pomerleau, anational leader in the construction industry, specializing in building, civil and infrastructure, and major projects throughout Canada.

For over 60 years,our team has worked hard to not only build amazing communities but also an environment where our employees can learn, develop and most importantly, THRIVE!

Our foundation isbuilt upon our 5 core values that champion innovation, love, authenticity, excellence, and adaptability.

We believe that our success hinges on cultivatingand fostering a dynamic company culture. At Pomerleau, we are more than just a workplace;

we are an energetic organization that thrives on collaboration,professional development, and most importantly, having fun!

Join us on a journey where your ambitions are nurtured, your ideas are valued and your colleagues are genuine friends. Together, we will create an environment that inspires greatness and transforms ordinary days into extraordinary experiences.

At Pomerleau, we are dedicated to developing a respectful and inclusive workplace. We believe that everyone deserves an equal opportunity to achieve, succeed, and be their authentic selves.

We celebrate our differences as strengths, welcoming and encouraging all applicants.

We are committed to adapting and providing specialaccommodations to anyone with disabilities throughout any stage of the recruitment process.

Please contact one of our recruiters directly to discusshow we ensure you are supported throughout the recruitment process.