Court Clerk Monitor

Job Summary

Reporting to Supervisor of Court Support, the successful candidate will provide court support as assigned on a rotating basis.

Provide pre, post and in-court documentation and related services in a timely and accurate fashion. Provide back up to other court administration staff as required.

Provide assistance to the general public, police, Judiciary and other stakeholders.

Duties and Responsibilities

• Provide, endorse and update dockets and information using Integrated Courts Offence Network (ICON) database system
• Respond to inquiries from Justices of the Peace, clients and other stakeholders
• Maintain courtroom decorum as per the Ontario Courts of Justice Act
• Organize, maintain, record and distribute necessary files, information, dockets, exhibits, reports and documents that go before and come out of court
• Liaise with judiciary, trial coordinator, clients, counsel, agency workers, enforcement staff, interpreters, staff, etc.

to ensure timely and effective use of courts

• Operate audio monitoring equipment to record proceedings and keep a detailed log of all proceedings, persons and dockets during the court session
• Send out recordings for transcription to accredited court transcriptionists using BOX
• Prepare court forms
• Provide ad hoc assistance on projects / initiatives within the unit / team
• Perform other duties as assigned which are directly related to the major responsibilities of the job.

Skills and Qualifications

• Post-secondary education in business, law administration or court related field or equivalent required
• Ability to use Liberty recording software ensuring accuracy while taking the court record
• Knowledge of ZOOM software for virtual court
• Experience in a computerized environment. Knowledge of ICON computer software. Working knowledge of Microsoft Office programs and SharePoint
• Good knowledge of Ontario Court of Justice, Provincial Offences Act and courtroom procedures
• Ability to work on own initiative with attention to detail and accuracy
• Ability to communicate effectively with all levels of staff, the public, police, judiciary, legal profession and all other stakeholders
• Good organizational and customer service skills
• Ability to prioritize and meet deadlines
• Ability to multi-task in a fast paced environment
• May require light lifting of supplies / materials.
• Listen attentively and visually check to ensure accuracy of information. Exposure to computer keyboards and screens

Hourly Rate / Salary : $ 32.39 - $ 43.18 (Based on Salary Grade C $58,942 to $78,592)

Hours of Work : 35

Work Location : 950 Burnhamthorpe Rd W

Organization Unit : CPS / Court Administration - Court Support

Department / Division / Section : CPS / Corporate Services Dept , CPS / Office of the City Clerk , Court Administration

Non-Union / Union : Non Union A Criminal Record and Judicial Matters Check (Level 2) or Vulnerable Sector Check (Level 3) will be required of the successful candidate, at their own expense, to verify the absence of a criminal record for which a pardon has not been granted.