Legal Assistant

My client, a large reputable, full-service law firm is seeking a Legal Assistant to support the Family Law legal team in their Toronto, Ontario office.

The ideal candidate will have over five years of experience working in a similar position. The primary duty is supporting two partners with their administrative and legal work.

This is a Hybrid position and currently requires a minimum of 2 days in office per week or as required.

Primary Responsibilities :

• answering the phone, handling cold calls and potential client screenings
• scheduling appointments
• opening and closing files, conducting conflict searches
• organizing retainer and privacy documents
• organizing files, both paper and electronic, and saving emails and attachments in accordance with internal naming conventions
• maintaining the lawyers’ calendars and an effective bring forward system
• preparing accounts, depositing cash receipts, and paying invoices
• drafting correspondence to clients and lawyers with reliable follow-up
• setting up teleconferences, case conferences, and settlement conferences
• issuing Orders and liasing with the Court
• updating Continuing Records and Motion Records (or Caselines as applicable)
• serving and filing all documents in connection with Family Court proceedings
• Assist law clerks with various day-to-day duties, where necessary

Qualifications :

• at least five (5) years of experience as a Family Law Legal Assistant
• experience with DivorceMate
• familiarity with Caselines
• experience with systems including a Document Management System, and the Microsoft Office Suite, including Excel
• deep familiarity with The Family Law Rules and local Practice Directions
• a keen attention to detail and strong organization skills
• a strong work ethic
• the ability to work affectively on a team and individually
• excellent communication skills
• experience with technology and working in a remote / hybrid environment

My client offers a challenging and rewarding work environment. My client is proud to offer a competitive salary and benefits package that includes :

• Health, Extended Health, Dental and Vision care
• LTD insurance
• Life insurance
• Parking / Transit reimbursement
• RRSP matching program
• Paid Volunteer Time
• Referral Bonus
• Employee Assistance Program

Interested candidates should submit an application including an updated resume. Due to the volume of applications, only successful candidates will be contacted.