Job Title : Real Estate Executive Assistant
Location : Toronto, ON
Company : Property Management Toronto (PMT)
About Us :
PMT is a leading property management firm in Toronto, dedicated to providing top-notch service to our landlords, tenants and vendors.
We manage a diverse portfolio of properties and are committed to excellence in everything we do. We are currently seeking a skilled and motivated Real Estate Executive Assistant to join our team on a full-time contract basis.
Job Description :
We are looking for an experienced Real Estate Executive Assistant to support our property management operations. The ideal candidate will have a minimum of 2 years of experience working with MLS data uploading and the Toronto Real Estate Board.
You will play a crucial role in ensuring the smooth and efficient operation of our real estate transactions and property management activities.
Key Responsibilities :
- Assist with the daily operations of property management, including communication with tenants, landlords, and service providers.
- Upload and manage MLS data, ensuring accuracy and compliance with Toronto Real Estate Board standards.
- Prepare and organize real estate documents, contracts, and agreements.
- Coordinate property listings and showings.
- Maintain and update property management databases and records.
- Conduct market research and analysis to support property management decisions.
- Provide administrative support to the property management team, including scheduling, correspondence, and file / key management.
- Handle inquiries from landlords, tenants, vendors and real estate salespersons in a professional and timely manner.
- Handling all key-related tasks, including preparing keys for move-ins and onboarding new tenants.
- Maintaining the cleanliness of the kitchen and common areas, managing grocery orders, and coordinating with the office's property manager for maintenance requests.
- Perform other duties as assigned to support the efficient operation of the property management department.
Qualifications :
- Minimum of 2 years of experience working with MLS data uploading and the Toronto Real Estate Board.
- Strong knowledge of real estate principles, practices, and property management.
- Excellent organizational and time management skills.
- Proficient in Microsoft Office Suite (Word and Excel).
- Strong attention to detail and accuracy.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- High level of professionalism and discretion.
What We Offer :
- Competitive salary based on experience.
- Opportunity to work with a dynamic and supportive team.
- Professional development and growth opportunities.
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