Legal Assistant - Business Law

Who We Are

Fasken is a leading international business law and litigation firm, and was voted one of Canada’s Best Employers for 2024.

Our firm’s 950 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London and Johannesburg and an office in the professional and retail district known as Taza ( / Ta-Zah / ) on Tsuut’ina lands.

Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals.

Our clients interests are paramount in all that we do and we take pride in supporting our communities. We are a place where bright, talented, and collegial people want to work together and we work hard together to achieve our goals in a collaborative and efficient way.

Your Role

The successful candidate will independently manage the daily activities of up to four (4) legal professionals. The role has a dual reporting relationship with the legal professionals in the share and the Manager, Legal Assistant Services.

Hours of work are from 9 : 00 a.m. to 5 : 00 p.m. Occasional pre-authorized overtime may be required to meet client needs.

This is a hybrid position.

At Fasken, success means :

• Having a strong client service approach you’re ready, willing, and able to put our clients first and exceed their expectations
• Caring about one another you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
• Working collaboratively you’re a self starter who values working in a collaborative team based environment
• Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
• Approaching your work with agility and the willingness to learn and utilise new technology
• Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
• Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
• Treating sensitive and confidential matters with discretion and diplomacy at all times

Primary Responsibilities

• Overseeing all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, booking meeting rooms, processing incoming and outgoing mail and preparing expense reports
• Preparing and maintaining a bring-forward system as well as providing appropriate reminders
• Under legal professional supervision, prepare initial drafts of legal documents and correspondence according to precedents and / or instructions
• Liaise with Billing Coordinators for the monthly production of accounts
• Providing administrative support to the team, as necessary
• Ensuring all physical and electronic filing is organized and up to date regularly
• Delegating tasks to, and coordinating with, other administrative departments
• Providing backup coverage in the absence of other assistants
• Other duties, as assigned.

Required Knowledge and Experience

• Completion of a post-secondary Legal Assistant or Law Clerk course
• A minimum of 5+ years’ working experience in a law firm environment (large law firm experience preferred)
• In-depth understanding of business and legal terminology
• Strong technical skills using MS Office 365
• Experience working with 3E, Intapp, iManage and DocuSign considered an asset

Diversity and Inclusion

At Fasken we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics and qualities.

An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive.

Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.