Intermediate/ Senior – Labour Law Legal Assistant

Job Description

Intermediate / Senior Labour Law Legal Assistant

Salary : Up to $80K

Responsibilities

• Prepare, edit, format, print, scan, and revise correspondence, memoranda, reports, forms, labels, and other printed material through dictation, typing or other instructions, in accordance with requirements set by the lawyer(s).
• Coordinate and disperse tasks to be performed by various resource groups including, Office Services, Reception, etc. where appropriate while ensuring tasks are completed in a timely manner.
• Proofread documents and check for appropriate formatting, spelling, grammar, and clarity, based on firm standards and guidelines.
• Open new files, maintain large and complex files, maintain and utilize an orderly filing and retrieval system to ensure ease of reference to paper or electronic records.
• Work with Records Management to close client files as appropriate.
• Update calendars for assigned lawyers including, but not limited to, their meetings, appointments, deadlines, and client-related activities.
• Coordinate lawyer travel arrangements, including itinerary production and travel expense reports.
• Update contact names and addresses in the client database, Interaction, regularly.
• Coordinate client meetings, including arranging for boardrooms, catering, AV equipment, etc.
• Assist with the preparation and finalization of docket entries daily according to firm and client standards in preparation for billing.
• Work with appropriate teams to coordinate new Client and Matter opening.
• Coordinate activities with Support teams as needed.
• Provide support when colleagues are absent or require support in executing on daily tasks and work proactively to be a positive and productive member of the firm.
• Learn and use available technology to enhance work product including, but not limited to, ACL, Zoom, ShareFile, Adobe, Acumin and Electronic Signatures.
• Maintain and update job skills and knowledge by participating in development opportunities within the firm.
• Other duties as assigned.

Qualifications

• Experience supporting legal professionals in Labour Law, ideally with experience in Construction Law.
• Technical proficiency and the proven ability to embrace and master upgraded, enhanced, and / or new technologies.
• Evidenced success in managing competing deadlines and priorities while ensuring firm standards are upheld.
• Attention to detail with experience proofreading and organizing documentation.
• Clear and concise written and verbal communication skills.
• Client service oriented and the ability to anticipate needs and proactively support lawyer’s practice.
• Demonstrated ability to work independently and recognize when to consult colleagues and / or support resources when appropriate.

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Tagged as : Employment, Labour, Legal Assistant