Administrative Assistant to Head, Junior School

Employment Terms : Full-Time, 1-Year Contract

Start Date : December 2024

Join a dynamic and vibrant community where you're not just working, but are inspired to grow, create, and make a difference every step of the way! At Branksome Hall, a leading IB World School for girls in Toronto, you'll be surrounded by more than 900 bright students and 230 passionate colleagues, all in an atmosphere that thrives on innovation, collaboration and creativity.

Our core values Sense of Community, Inclusiveness, Creativity, and Making a Difference will ignite your passion and inspire you to reach new professional heights.

Get ready to embark on a truly rewarding career where your impact will help shape a better, brighter future!

The Opportunity :

Reporting to the Head, Junior School the Administrative Assistant to Head, Junior School provides support to the Head and works collaboratively with the team ensuring smooth running of the Junior School Office.

In this role, the successful candidate prepares documentation, coordinates and manages the Head’s calendar, supports the coordination of events and the review of communications and publications.

With experience supporting a leader, you anticipate the needs of the Head, Junior School and take initiative for daily organization to support their day.

At ease in a busy school office environment, you enjoy working with children and are able to build relationships across the school.

This is a full-time, full-year role, providing support in the Junior School in all areas as needed, including the summer and March break periods.

Key Accountabilities include, but are not limited to :

Schedule appointments with various constituent groups including staff, students, parents, employees and external stakeholders

Schedule, prepare and distribute agendas, presentation materials, and coordinate logistics, room bookings, food requests, and refreshments set up, as required, for a range of meetings within Junior School

Oversee the Junior School Calendar and attend whole school meetings

Support with assessment of students’ needs to visit the Health Centre; contact Nurse as necessary for serious medical issues (anaphylactic reactions, diabetic students etc.)

Review, edit and draft documents for format, clarity, grammar, punctuation, and spelling

Prepare, format and edit reports including Board reports, and other reports as required

Arrange and coordinate logistics for travel including purchasing airline tickets and arranging accommodation

Monitor the expenditure for the Junior School and follow up on budget variances

Prepare expense reports and cheque requisitions, and manage credit card expenses and statement recording

Working collaboratively with key stakeholders to ensure Junior School events are well planned and implemented by providing support to and serving as the main point of contact to various events throughout the academic year

Handle confidential student information and assist with updating and the maintenance of the various online filing systems and databases, including student records

Provide support to the JS Receptionist / Administrative Assistant with greeting, and directing visitors / parents as needed, answering phones and managing the entrance security system

Be aware of student allergies and serious medical issues and keep Head apprised of potential medical issues or accidents as required.

Candidate Profile :

High level of sound and independent judgment, reasoning, and discretion;

Excellent writing skills, including proper spelling, grammar and punctuation

Strong knowledge of general office procedures involving, calendar management, event coordination, travel arrangements, and reports

Superior time management and multitasking skills; ability to prioritize tasks with minimal supervision and strong attention to detail

Why Join Branksome Hall :

Joining Branksome Hall will change your life. Along with highly collaborative, mission-driven colleagues and a stimulating environment, Branksome Hall offers the opportunity to :

• Earn a competitive salary and generous vacation, taxable lunch benefit, health & dental benefits and pension plans, including contributions to the Ontario Teachers’ Pension Plan (OTPP) for eligible employees;
• Join a strong community with a commitment to students and to the growth and development of employees through ongoing professional development and mentorship;
• Engage with a network of internationally renowned industry experts, leaders and entrepreneurs;

Access state-of-the-art facilities and resources to support wellness, such as the Athletics and Wellness Centre.

Target Hiring Range : $46,904 - $58,552