Medical Secretary - Mount Sinai Fertility

Job Description

Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care.

Since 5, we have provided excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, we translate scientific breakthroughs, push boundaries for health solutions, and educate future clinical and scientific leaders.

Sinai Health is fully committed to a culture of belonging and an inclusive environment that attracts and retains a diverse workforce, at all levels of the organization that reflects the communities we serve.

We welcome applications from racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQ+ persons, and those from diverse backgrounds and experiences.

If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let us know through the Accommodation Phone Line at 0 ext. 0, or email

At Sinai Health, we care, create possibilities and offer hope. We are looking for an experienced Medical Secretary to join its team at the Mount Sinai Hospital Site.

This position is located at the Mount Sinai Fertility Clinic : Dundas Street West, Toronto, ON.

• Follow-up on messages that pertain to secretarial role
• Pull charts for daily clinics and make sure all results filed on chart
• Book patient appointments for clinics or procedures as required
• Retrieve laboratory blood, RIS x-ray and Beta HCG pregnancy results from outside labs and Cerner
• Update personal information in Cerner and CIS when patient makes changes
• Dismantle charts post IVF / Sperm Wash cycle
• Record minutes for secretarial staff meetings when required
• Purge and Archive charts at Recall
• Sort daily mail including lab results
• Assist other secretarial staff with : validate OHIP health cards and MSH cards, register all ambulatory visits in Cerner / PM Launch, daily OHIP billing in CIS computer system
• Set up of IVF and Sperm Wash day 1 charts as required
• Review and transfer messages to nursing staff / physicians / laboratory staff with patient chart for follow-up
• Preparing charts for new patient referrals as required
• Filing laboratory reports, operative reports, medical imaging reports, ultrasound reports etc.
• Pulling charts for abnormal blood result to be reviewed by physicians and nursing staff
• Completing blood checklist for all patients entering the IVF, Sperm Wash, Donor Programs
• Answering patient lines and directing calls, taking messages, booking appointments and processing referals as necessary
• Preparing blood requisitions for clinic appointments and to mail to patients
• Retrieve from patient charts release of information documents that are to be sent to other physician’s offices

Job Requirements

• Successful completion of a diploma or degree from an accredited educational institution, with preference given to those who have graduated from a Medical Secretary program.
• One (1) year of recent office support experience in a high volume ambulatory setting
• Excellent Medical dicta-typing skills
• Proficient in Microsoft Word, Excel, Outlook and Appointment Scheduler
• Excellent and effective problem solving and time management skills
• Ability to work effectively independently and as part of a multidisciplinary team
• Ability to work accurately and effectively in a fast pace / high stress environment
• Ability to communicate and read using English in order to effectively perform essential requirements of this position
• Demonstrated customer service skills and ability to sensitively communicate with patients / families in vulnerable situations
• Demonstrated initiative and creativity and flexibility
• Demonstrated satisfactory work performance and attendance history
30+ days ago