Project Coordinator, Digital Solutions

Summary

We are currently recruiting for a Project Coordinator in the Digital Solutions group based in Calgary. This position plays a critical role in supporting our operations team. The successful Candidate will work closely with project managers, technical team, sales team, finance and customers.

In this challenging role, you will be responsible for supporting Digital Solutions projects throughout their lifecycle by providing project administration, financial coordination, and customer support for multiple streams of business. The ideal person for this role will have excellent written and oral communication skills, a positive, outgoing personality and strong relationship-building skills.

This role reports to the Manager, Operations - Digital Solutions, and offers an excellent opportunity for a highly organized, customer-focused individual who thrives in a fast-paced environment.

Role and Responsibilities

• Effectively interface with customers, vendors and internal project stakeholders — Project Managers, Sales, Technical Resources, Finance
• Coordinate project setup, maintenance, and close out activities.
• Help reconcile customer purchase orders against project proposal documents
• Support invoicing, budget tracking, timesheet review, and financial reporting
• Manage vendor relations, including communications, delivery scheduling & expediting
• Monitor project compliance, identify risks and support issue resolutions
• Contribute to process improvements and operational initiatives
• Work within multiple complex business systems & platforms
• Continually assess and prioritize workload based on customer requirements

Qualifications and Skills

• Post-secondary education with a minimum of 3 years related office experience
• SAP experience considered an asset
• Accounting, Project Management or Business knowledge preferred
• Familiarity with sales and purchasing documentation
• Comprehensive knowledge of Microsoft 365 (Word, Excel, Outlook) and SharePoint
• Extensive and exceptional customer service habits and practices
• Strong organizational, prioritization, and multitasking skills
• Excellent written, verbal, and interpersonal communication skills.
• Entrepreneurial work ethic with a continuous improvement mindset
• Ability to work independently, as well as within in a fast-paced team environment
• Strong attention to detail, with a focus on accuracy and quality

As part of our recruitment process, successful candidates will be required to pass a pre-employment security background check.

Spartan recognizes that there are many ways in which candidates develop knowledge, abilities, and competencies throughout their careers. We encourage applications from candidates with a variety of backgrounds and we do consider qualifications and competencies that are equivalent to those specifically mentioned above. As part of our recruitment process, successful candidates will be required to pass a pre-employment security background check. Close Date: November 29, 2026 (11:59 pm MT) Requisition ID: 1939