Workplace Experience Coordinator

Ref ID : 05030-0012443880

Classification : Executive Assistant

Compensation : $20.90 to $24.20 hourly

This Workplace Experience Coordinator position might be right for you if you are a highly-skilled candidate looking for work at a growing, dynamic firm. If you can maintain various administrative duties for executive management, you will be a good fit for this position. Located in the Ottawa, Ontario area, this position is ideal for candidates seeking a long-term contract employment.

Major responsibilities

• Assists the Workplace Experience leadership team with general administrative support including invoice processing, travel arrangements, expense reporting, etc. Requests building and / or equipment services as needed.
• Provides administrative support for the Workplace Experience team as directed, including expense management, meeting coordination, office, and workplace experience equipment care, and supply management.
• Manages accuracy, production, quality, and retention of program materials; which may include administration of SharePoint sites or similar. Helps to ensure client and company materials comply with client and company brand guidelines.
• Utilizes and helps maintain the integrity of databases and other digital tools associated with service delivery, as requested.
• Helps to ensure all billings for business services are invoiced and billed as required.
• Attend move meetings and coordinate all moves with client contacts.
• Responds to customer requests and complaints regarding Workplace Experience services.
• Maintains relationships with vendors that provide services and goods to the office. Ensures all vendors used have current proof of insurance and contractual documentation in place, per requirements.
• Administers Workplace Experience team member and third-party service provider on-boarding process, including new employee orientation, training, equipment, and software ordering.
• Assists in the completion of the office Business Continuity plan.
• Performs other duties as assigned.

Job Requirements :

Gain invaluable experience in this amazing opportunity to directly support senior management at an influential firm with competitive compensation! If you are a self-starter who is passionate about growing your career as an Executive Assistant in a quality environment, we would love to hear from you! Contact us today to start your career!

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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