Customer Service Representative
ABOUT THE COMPANY :
Prollenium Medical Technologies Inc. is a fast-growing Canadian developer, manufacturer and international distributor of premium HA dermal filler.
Prollenium is able to ensure a continual flow of creation, unique ideas, and a steady pipeline of new and exciting products that provide safe and effective results.
US FDA, Health Canada, and CE approvals, over 4 million syringes in the Revanesse product line have been sold to 80+ countries world-wide.
Prollenium is the only manufacturer of Hyaluronic Acid dermal fillers in North America. Join our dedication to innovation.
JOB SUMMARY :
Responsible for acting as a liaison between customers, sales reps and the company. Assists with complaints, orders, errors, account questions, billing, cancelations, and other queries.
This position reports to the SVP of Operations.
MAJOR RESPONSIBILITIES :
- Process orders submitted by sales reps and / or customers in an efficient and accurate manner
- Review account status prior to placing order (past due)
- Process refunds / returns when required
- Assist customers with complaints or inquiries related to product, services, or purchases, direct questions to other members as required
- Record and report adverse events to Quality Assurance department
- When setting up new account, verify medical license as required by state / province and confirm status
- Take payment information and other pertinent information such as addresses and phone numbers
- Charge customers using system when required and in a timely manner
- Manage sales rep car stock orders, review for any violations to policy for order quantities
- Notify sales reps when customer card is declined and work with sales reps to resolve the situation
- Follow up with shipping for orders released and not processed
- Send sales reports to sales reps upon request
- Add customer records to system and verify medical license and all pertinent information required for reporting
MINIMUM QUALIFICATIONS :
Technical Knowledge / Experience
- High School Diploma or College Diploma
- 1 year experience in customer service in an office environment
- Excellent computer skills in Microsoft suite (Excel, Word, PowerPoint) and competence with inventory control software
- Must be comfortable communicating with physicians over the phone
- Ability to liaise with the Sales, Shipping, QA and QC Departments
- Willingness to learn about gel fillers and cosmetic product lines
Behavioral
Demonstrated ability to apply the following behavioral competencies on the job :
- Teamwork : Working effectively and productively with others
- Written Communication : Writing clearly, succinctly and understandably
- Problem Solving : Anticipating, analyzing, diagnosing and resolving problems
- Organization and Planning : Utilizing logical, systematic and orderly procedures to meet objectives
- Flexibility : Agility to adapt to change
Note : This is a 9-month contract position based out at our Richmond Hill office.