Lease Administrator - Future OpportunitiesBGIS • Ottawa, ON, Canada

Lease Administrator - Future Opportunities

BGIS • Ottawa, ON, Canada

30+ days ago

Job type

Full-time

Job description

SUMMARY

The Lease Administrator is responsible for abstracting key information from lease agreements, entering and maintaining the integrity of lease data within the lease management database as well as collecting and paying monthly rental payments on behalf of landlords and tenants.

KEY DUTIES & RESPONSIBILITIES

Lease Abstraction

Reviews lease agreements and abstracts key information including but not limited to lease provisions, clauses, options and critical dates, property information (. square footage), business, legal and financial agreements and obligations, terms and conditions.
Enters and maintains lease agreement information within lease management database. Responsible for data integrity of lease information.

Rent Payment Processing

Reviews and validates landlord invoices to ensure compliance with the lease.

Processes monthly rent payments to the landlord and ad hoc payments on behalf of the client.

Prepares monthly rent roll / rent change report, makes adjustments to rent information and issue retroactive payments to reflect changes in rent including but not limited to operating costs, base rent, realty taxes etc.

Prepares and provides reports to managers and / or clients.

Additional Rent Review

Conducts review of landlord annual escalations (operating costs budget increases (. grounds maintenance cost, realty taxes ie “additional rent”) proposed by the landlord. Ensure the charges are in accordance with the lease agreement. Compares forecast against historical information to review reasonableness of budget increase. Verifies reasons for proposed budget increases and requests for supporting documentations from the landlord where required.

Conducts review of landlord year end statements for t actual operating costs and realty taxes (perform desk top audit). Requests supporting documentation from the landlord on variances and charges not in compliance with the lease.

Provides complete package for manager’s review.

Lease Management

Provides non-legal lease interpretation on lease clauses to client, FM & Project Team, Internal and External Transaction Team.

Reviews and recommends estoppels certificates for approval.

Tracks and reviews tenant insurance certificates.

Interacts with FM & Project Team on operational matters.

Landlord / Tenant relationship management.

Critical Date management (ensure all tenant critical dates are tracked and managed).

Generates reports as required such as KP1, Critical dates, options to terminate.

Provides due diligence on landlord / tenant change of ownership.

Percentage rent and CPI management.

Prepares lease budgets and forecasts on a monthly / yearly basis.

Reconciles tenant / landlord accounts to ensure accurate billings / payments per the lease agreement.

Additional Lease Management

Provides support to multiple client lease management portfolios.

Works with Lease Administration Director to improve and enhances existing processes and reporting.

Works with internal Transactions Management, Facilities Management and finance groups to provide all necessary lease information as required.

KNOWLEDGE & SKILLS

Community college diploma preferably in accounting, business administration or law clerk studies

3 to 5 years of commercial lease abstraction or property administration work experience.

Knowledge and experience with commercial real estate lease agreements.

Prior experience with lease management systems.

Ability to interpret and abstract lease information.

Ability to process volumes of data requiring strong attention to detail and accuracy.

Proficient with MS Excel (PIVOT tables, vlookups, shortcuts and ability to learn new management information systems quickly.

Licenses and / or Professional Accreditation

Real Property Administrator Designation, an asset.

Facility Management Administrator Designation, an asset.

Bilingual is an asset.

This is a regular, full-time position with a salary range of $52,864 - $66,080 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

#LI-Hybrid

Create a job alert for this search

Lease Administrator Future Opportunities • Ottawa, ON, Canada

Similar jobs

CONTRACT ADMINISTRATOR - SENIOR

Parkin Architects • Ottawa

Full-time

Senior Level Contract Administrator for architecture and construction projects.Responsible for managing and administering contracts to ensure execution within agreed terms, mitigating risks, and pr...Show more

Last updated: 13 days ago • Promoted

Senior Defence Contracts Manager - Negotiations & Risk

Lockheed Martin • Ottawa

Full-time

A leading aerospace and defense company in Ottawa is seeking an experienced Contract Administrator to manage various contracts and proposals. You will analyze and draft contracts, engage in negotiat...Show more

Last updated: 4 days ago • Promoted

Project Administrator

ZW • Ottawa

Full-time

Founded in 1986, ZW Management Inc has built a strong reputation for competence, integrity, and dependability in providing Project Management services on projects that make a difference.We believe ...Show more

Last updated: 3 days ago • Promoted

Senior Contract Administrator – AEC Projects Lead

Parkin Architects • Ottawa

Full-time

A leading architecture firm in Ottawa is seeking a Senior Level Contract Administrator to oversee and manage contracts for architecture and construction projects. This role involves ensuring complia...Show more

Last updated: 13 days ago • Promoted

Field Operations Licensing Administrator

Clutch Canada • Ottawa

Full-time

A leading online car retailer in Ottawa is seeking an Administrator to manage daily vehicle operations within the Field Operations team. This role involves extensive use of Google Sheets and the Clu...Show more

Last updated: 5 days ago • Promoted

Contract Administrator - Construction

GFT • Ottawa

Full-time

Contract Administrator – Construction (Ottawa, Ontario).GFT is seeking a Contract Administrator to fill a position within our Construction Services Group in Ottawa. This role follows a hybrid work m...Show more

Last updated: 24 days ago • Promoted

Mortgage Specialist

BMO Financial Group • gatineau, qc, ca

Part-time

Retail Banking Sales & Service.Join BMO - imagine the possibilities.Are you looking for a chance to let your entrepreneurial spirit shine and turn potential into performance with great earning poss...Show more

Last updated: 4 days ago • Promoted

Finance Workday Administrator : Security & Reporting

Telesat • Ottawa

Full-time

A technology firm in Ottawa is seeking a highly skilled Application Administrator specializing in Workday Systems.The successful candidate will manage Workday environments, handle security and data...Show more

Last updated: 20 days ago • Promoted

Sales Administrator

Recollective • Ottawa

Full-time

Launched in 2011, Recollective is recognized in the top 10 in the 2024 GRIT50 ranking of the world’s most innovative suppliers in the market research industry. Thousands of the world’s most innovati...Show more

Last updated: 24 days ago • Promoted

CONTRACT ADMINISTRATOR - SENIOR

Parkin Architects Limited • Ottawa

Full-time

Our architecture practice is seeking a highly skilled and experienced Senior Level Contract Administrator to manage and administer contracts for architecture and construction projects.The Senior Le...Show more

Last updated: 16 days ago • Promoted

Senior Contract Administrator

Zeidler Partnership Architects • Ottawa

Full-time

At Zeidler Architecture, we believe that design has the power to shape experiences and transform communities.As a leading Canadian architectural practice with a legacy spanning over 70 years, we ar...Show more

Last updated: 24 days ago • Promoted

Contract Administrator - Roadways & Highways

Stantec Consulting International Ltd. • Ottawa

Full-time

A career in transportation is more than bridges, roads, and rail.As we plan, design, and manage projects that move people and goods from Point A to Point B, we create connections that transform our...Show more

Last updated: 24 days ago • Promoted

Leasing and Contract Administrator

Alterna Sa • Ottawa

Full-time

The Leasing and Contract Administrator plays a key role in supporting the real estate and facilities team by overseeing the administration of lease agreements, contracts, and related documentation....Show more

Last updated: 24 days ago • Promoted

Resident Relations & Leasing Administrator | Growth

InterRent REIT • Ottawa

Full-time

A leading real estate investment trust in Ottawa is seeking a self-driven full-time permanent administrator.This role entails managing resident relations and accounting tasks, processing leasing ap...Show more

Last updated: 24 days ago • Promoted

Contract Administrator (Structural Engineering)

WSP in Canada • Ottawa

Full-time

What if you could redefine what’s possible? With us, you can.We are the home of ambitious, passionate, and innovative world shapers. With an unmatched breadth and depth of engineering, advisory and ...Show more

Last updated: 7 days ago • Promoted

Construction Project Administrator

Advantage Personnel • Outaouais

Full-time

Construction Project Administrator.Monday to Friday 8 : 00 AM - 4 : 00 PM.We're currently hiring for an Experienced Project Administrator on behalf of a Construction client of ours located in Gatineau,...Show more

Last updated: 24 days ago • Promoted

Senior Contract Administrator

TalentSphere Staffing Solutions • Ottawa

Full-time

Architecture, Design & Planning Firm.Senior Construction Contract Administrator.Architecture, Design & Planning Firm.Reliability Clearance required or eligibility to obtain.A well-established, mult...Show more

Last updated: 22 days ago • Promoted

Bilingual Construction Project Administrator – Weekly Pay

Advantage Personnel • Outaouais

Full-time

A construction-focused staffing agency is seeking a Construction Project Administrator in Gatineau, QC.The successful candidate will support project documentation and administrative tasks under a t...Show more

Last updated: 24 days ago • Promoted