Procurement Administrator (Bilingual)

BILINGUAL PROCUREMENT ADMINISTRATOR

Location: Ottawa ON.

Build whats next at Minto

Working at Minto means being part of something biggerwhere your career is built on purpose progress and possibility. Here employees arent just valuedtheyre celebrated through peer-to-peer recognition team events and a culture that feels like family while honouring every individuals voice.

From day one weve got you covered

From your very first day at Minto youll have access to a rewarding and supportive package designed to help you thrive:

Competitive compensation with performance-based annual bonus
Comprehensive benefits starting on day oneincluding unlimited physiotherapy 24/7 access to healthcare professionals and physicians through our dedicated telemedicine service and parental leave
RRSP matching program and paid time off program to support your future and recharge
Peer-to-peer recognition platform that celebrates your contributions
Flexible summer hours to help you make the most of your time
Professional development and learning support to fuel your growth
Exciting career paths across a dynamic and purpose-driven organization

Your place in our story

The Procurement Administrator will be working directly with both the Capital Project and Contract & Procurement teams. Day-to-day activities will include but not be limited to administrative tasks RFQ/RFP package fabrication bid analyzation vendor negotiations contract approvals and more.

Heres how youll contribute
Issue RFQ/RFPs according to established company policies and procedures for service contracts major maintenance projects turn over and unbudgeted projects.
Administer contracts bid analysis recommendations Contract Approval Forms (CAF) and award of contracts. Where required addendums amendments and modifications to POs for contractual agreements to be prepared and issued to vendors.
Input required information into excel tracking sheets for tracking of each project / city on an as needed basis.
Creation of PR/PO in Yardi and issuing purchase order to awarded vendor. File soft and hard copies of RFQ/RFP documents and purchase orders in contract folders.
Forward quotes received for fit up requirements to obtain approval from Tenant. Upon approval obtain p.o from Tenant and match to CAF and then create PR/PO in Yardi. Issue PO internally for invoicing and forward to Tenant to be paid back to Minto.
Provide general administrative support such as data entry filing copying mailing.
Other duties within the scope spirit and purpose of the job as requested by management.

What you bring to the team

Heres what will help you stand out. And even if you dont tick every boxwe believe in your potential and are here to support your growth.
Proficiency in both English and French including strong written and verbal communication skills in both languages.
Minimum 1 years in a Procurement/ Project Management role working in the Real Estate market or equivalent.
BAB - E Business Supply Chain Management/ Project Management designation will be considered an asset
Knowledge and experience on creation of purchase requisitions and purchase orders in Yardi/ERP system is an asset.
Previous experience with vendor management in Quebec is considered an asset
Self-starter with the ability to work with minimal supervision.
Strong in Microsoft Excel and Word with the ability to manage large tracking documents for projects.
Experience working in Sharepoint to enter updates into contract database.
Team player with a positive attitude.
Must have strong attention to detail and data entry being completed.
Good analytical skills and problem solving.
Relationship builder with excellent interpersonal skills to work with internal and external stake holders.
Excellent communication skills (listening verbal and written)

Range: $60000-$70000
Pay ranges at Minto are designed to accommodate variations in knowledge skills experience market conditions and locations reflecting our diverse industries and lines of business. Please note that the pay range information provided in this posting pertains specifically to the location for where the position is being filled.

Ready to build your future with us

Whether youre just starting out or looking to take the next step Minto offers the mentorship resources and opportunities to grow a meaningful career. With competitive rewards and a strong commitment to well-being we empower you to thriveprofessionally and personally.

Join a team where your growth purpose and potential are celebrated. Lets create something meaningfultogether.

About Minto

Our mission to build vibrant communities begins with the people who make it all possibleour employees. Named one of Canadas Best Managed Companies were proud of our 70-year legacy and dedicated to delivering moremore growth more purpose and more impactfor our employees homeowners residents and the neighbourhoods we serve.

Minto does not accept any speculative or unsolicited CVs that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CVs will be treated as a direct application. This role may involve the use of artificial intelligence tools to support and enhance the recruitment process. This posting reflects an existing vacancy within our organization. Minto is an equal opportunity employer committed to cultivating an inclusive and accessible workplace. We strive to build a team that reflects the diverse communities we serve including individuals with disabilities. If you require accommodation or support at any stage of the recruitment and selection process well work with you to ensure your needs are met. To request accommodation please contact us at

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