Office Manager/Bookkeeper

Our client is a full-service construction company who is looking for a skilled Office Manager / Bookkeeper.

This is a part-time position requiring 3 days / week in the office which is located in northwest Toronto. No exceptions.

Position Summary :

This role combines office management and bookkeeping duties, offering a variety of responsibilities to ensure smooth operations of the office and accurate financial record-keeping.

The ideal candidate will have a strong background in bookkeeping, with experience in managing accounts payable and accounts receivable.

Familiarity with construction industry standards and union payroll is a plus. This is a part-time, in-office position requiring 3 days per week.

Key Responsibilities :

• Bookkeeping :
• Manage day-to-day financial transactions using QuickBooks 2024 Online, including accounts payable (AP) and accounts receivable (AR).
• Reconcile bank and credit card statements.
• Prepare and submit monthly, quarterly, and year-end reports, including HST filings, and government reporting (T5108)
• Maintain organized financial records for management review.
• Office Management :
• Answer phones, handle client inquiries, and manage office correspondence.
• Maintain filing systems, both physical and digital, for contracts, job files, and financial documents.
• Assist with administrative tasks such as scheduling meetings, managing calendars, and procuring office supplies.
• Liaise with external vendors, suppliers, and contractors as needed.
• General Administrative Support :
• Support the team in day-to-day administrative tasks and ensure office operations run smoothly.
• Track and manage subcontractor documentation, insurance certificates, and other project-related paperwork.
• Assist in preparing project documentation for tenders, proposals, and contracts.
• Other Duties :
• Be a point of contact for union-related reporting matters and ensure compliance with union agreements.
• Support the business owner and leadership team in various ad hoc tasks as required.

Qualifications :

• Proven experience as a bookkeeper or office assistant, preferably in the construction industry or a similar field.
• Must have proficiency in QuickBooks 2024 Online.
• Solid understanding of basic accounting principles and payroll processing.
• Experience with accounts payable / receivable, bank reconciliations, and government tax reporting (HST).
• Excellent communication skills, both written and verbal.
• Attention to detail and accuracy.
• Knowledge of unionized environments is an asset.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Additional Information :

• Work Schedule : 3 days per week, in-office : Tuesday, Wednesday, Thursday from 8 : 00 am 4 : 00 pm
• Salary : $25 - $30 / hour
2 days ago