this is an onsite opportunity based in downtown Toronto)
Our client is a boutique law firm working with clients in some of the most exciting industries. They specialize in law across Intellectual Property, Corporate Law, Franchising Law and Litigation in technology, artificial intelligence, software, biotechnology, and more industries! They also work with companies big and small;
established and some of the hottest startups!
- Manage and organize the founding partner's phone, schedule, and email correspondence.
- Maintain and update the firm’s CRM system with contact and client details.
- Coordinate travel arrangements, including flights, hotels, and transportation.
- Schedule appointments, meetings, and conference calls.
- Organize and file documents and correspondence efficiently.
- Collect, organize, and scan receipts for reimbursement or record-keeping purposes.
- Assist in planning and executing firm events (seminars, workshops, client gatherings, etc.) in collaboration with the marketing team.
- Coordinate invitations and manage RSVPs using email campaigns and CRM.
- Provide on-site event support, ensuring smooth event flow and attendee satisfaction.
Requirements
- Strong organizational and multitasking abilities with obsessive attention to detail.
- High level of integrity, discretion, and trust in handling confidential information.
- Excellent communication and interpersonal skills for engaging with internal and external stakeholders.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to quickly learn new software systems.
- Proven ability to manage multiple tasks and switch priorities efficiently.
- Flexibility to work outside standard hours during events or urgent matters.
- Experience in event planning, logistics, and vendor coordination is a plus.
Benefits
- Working at a company that is not the standard, they aim to challenge the status quo!
- Competitive compensation and opportunity for performance and company bonus
- 3 weeks’ vacation (and office closure during December holidays)
- Attractive benefits package!
Bilingual Coordinator Region Office Operations - Dartmouth, Nova Scotia
The Bilingual Coordinator, Region Office Operations acts as the first point of contact and provides service to both internal and external clients of IG Wealth Management. Onboarding new members to the office, assist the Consultant network with system training, form information, office procedures, es...
office coordinator
Delegate work to office support staff. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. Oversee and co-ordinate office administrative procedures. ...
Office Service Coordinator
Position: Office Service Coordinator Location: Downtown Toronto (fully on-site) Salary: Competitive Hourly Rate Job Type: Temporary Our client, a leader in professional services is on the hunt for an Office Services Coordinator to their team. This offers a fantastic opportunity for individuals t...
Scheduling Coordinator, Staffing Office (10502)
The Schedule Coordinator will work under the direction of the Staffing Office Supervisor and in collaboration with the other Schedule Coordinators, managers, shift managers and Clinical Leaders to ensure safe staffing levels within departments. The Schedule Coordinator is accountable for demonstrati...
office services coordinator
Delegate work to office support staff. Oversee and co-ordinate office administrative procedures. ...
office services coordinator
Oversee and co-ordinate office administrative procedures. ...
Office Administrative Coordinator
Underthe supervision of the Project Manager and Project Director theOffice Administrator will have the opportunity to assume importantand diversified functions and responsibilities including:. Fulfillrequests related to office management and administrativetasks;. Maintainan inventory of office suppl...
Human Resources/Office Coordinator
We are looking for an HR/Office Coordinator who can assist the company management develop its HR policies, update our HR documents, create standard contracts, and organize its office work functions on a day-to-day basis. Human Resources and Office Coordinator. Prepare, tally, verify, and submit offi...
Office Services Coordinator & HR Assistant
Reporting to the Director, Human Resources with a dotted line to the Chief Human Resources Officer (CHRO), the Office Services Coordinator and HR Executive Assistant provides executive and administrative support, and assists in the daily operation of the Toronto Office, as well as the Human Resource...
office coordinator
Delegate work to office support staff. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. Oversee and co-ordinate office administrative procedures. ...