Administrative Assistant

This is your chance to join a boutique, health-focused government relations team!

Position: Administrative Assistant

Location: Downtown Ottawa | In-person | Full-time

Are you eager to build your career in an environment shaped by politics and Canada’s health system? 3Sixty Public Affairs is seeking a professional Administrative Assistant to serve as the central administrative resource for our team.

This role is well suited to someone who is curious, motivated, and interested in gaining hands-on exposure to government relations, health policy, and political processes while supporting a collaborative and highly engaged team.

About 3Sixty Public Affairs

3Sixty is Canada’s leading government relations firm specializing in the health sector. Our team of experts brings deep, practical experience from the business, not-for-profit and government sectors. We help clients navigate, interpret, and influence Canada's complex and evolving political and policy landscape. At 3Sixty, we value collaboration, integrity, and excellence – and we offer a dynamic and supportive work environment.

Key responsibilities

• Prepare professional correspondence, memos, and client documentation
• Organize and support 3Sixty events
• Monitor and summarize legislative, government and media developments
• Manage timesheets and calendar appointments
• Coordinate scheduling and meeting logistics for executives
• Arrange travel and process associated expenses
• Facilitate the onboarding of new clients and employees
• Provide operational support, such as uploading receipts to accounting software, reconciling company credit card statements and assisting with banking needs
• Execute general office duties such as serving as the first point of contact for callers and visitors, tracking and maintaining IT equipment and office supplies, database management, document scanning, photocopying, courier services, errands, office supply inventory and liaising with the office landlord and overseeing office maintenance

Qualifications and competencies

• Minimum of one year of experience in an office administration or related professional setting
• Post-secondary education or a college certificate program, or an equivalent combination of education and experience
• Exceptional organizational and time management skills
• Ability to manage competing priorities and adapt to changing demands
• Professional demeanour and strong interpersonal communication skills
• Analytical thinking and sound judgment in problem-solving
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with QuickBooks and SharePoint is an asset
• Capacity to work independently and as part of a team
• Fluency in English is required; knowledge of French is a strong asset

What we offer

• Opportunities for ongoing professional development, including the potential to grow into a government relations analyst and consultant role based on interest and demonstrated ability
• A collaborative, collegial, and supportive work environment
• Four weeks of vacation annually
• Performance-based bonus
• Health, dental, and vision benefits

Interested?

We’d love to hear from you! Please submit your resume and cover letter to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

For more information about our team and our work, visit: www.3sixtypublicaffairs.com and our account.