Program CoordinatorMarshall Aerospace and Defence Group • Ottawa, ON, CA

Program Coordinator

Marshall Aerospace and Defence Group • Ottawa, ON, CA

30+ days ago

Job type

Full-time

Job description

.Program Coordinator page is loaded## Program Coordinatorlocations : Ottawa, Canadatime type : Full timeposted on : Posted 6 Days Agojob requisition id : JR104963Marshall Canada is seeking a Program Coordinator to join our team in Ottawa, ON. Reporting to the Program Manager, Planning & Control, this role is responsible to plan and coordinate high-profile defense programs, fostering collaboration among stakeholders, ensuring strict adherence to schedules, and maintaining meticulous documentation and controls in a fast-paced environment.

Your responsibilities in the role :

Partner with program managers to develop, maintain, and update detailed project schedules and calendars using Microsoft Office 365 tools (e.g., Excel, Project) and other project management software.

Track project milestones, deliverables, dependencies, and risks, proactively identifying and mitigating potential delays.

Organize and facilitate program meetings (virtual and onsite), ensuring clear and effective communication and stakeholder engagement.

Compile, analyze, and present project metrics using data visualization tools (e.g., Power BI, Excel) to drive informed decision-making.

Prepare detailed project status reports, including schedule performance, resource utilization, and key performance indicators.

Maintain real-time program dashboards, ensuring accurate data entry and updates in project management tools.

Coordinate and document change requests, supporting the implementation of a robust change management process.

Ensure all project documentation is organized, compliant with defense standards, and audit-ready, conducting periodic audits to verify adherence and recommend corrective actions.

Facilitate clear and concise communication between internal and external stakeholders, providing regular updates on project status, risks, and resolutions.

Collaborate with IT, Data Analytics, and Operations teams to align project solutions with organizational objectives.

Leverage Microsoft Office 365 (e.g., Teams, SharePoint, Power Automate) and other technologies to streamline workflows, automate processes, and enhance team productivity.

Identify and implement innovative tools and technologies to improve project efficiency and decision-making.

Other duties as assigned by the Program Manager, Planning & Control

Apply if you have most of the following :

Bachelor’s Degree in Business Administration, Project Management, or a related field (or equivalent experience).

5+ years of experience in program or project coordination, ideally within the defense, aerospace, or engineering sectors.

Advanced proficiency in Microsoft Office 365 (Excel, Project, Teams, SharePoint) is essential.

Demonstrated experience leveraging technology to optimize project processes and workflows.

Proficiency in project management tools (e.g., MS Project, Smartsheet) and familiarity with data visualization tools (e.g., Power BI).

Exceptional organizational and time-management skills, with a keen eye for detail and the ability to thrive in a fast-paced environment.

Ability to work autonomously and take initiative.

Strong communication skills, with the ability to collaborate effectively with cross-functional teams and stakeholders.

Knowledge of project management methodologies (e.g., Agile, Waterfall) is a plus.Must be eligible to meet the requirements of export control regulations, including the Canadian Controlled Goods Program and Canadian government security requirements.

About Marshall :

Marshall Canada is part of the 110-year-old Marshall Group of Companies, an independent private organization headquartered in Cambridge (UK).Located in Ottawa and Moncton, Marshall Canada provides military and commercial customers with a range of world-leading applied engineering services and product solutions across Canada and beyond. Marshall seeks to develop and deliver long-term value to its customers, whilst remaining firmly committed to enhancing the communities in which it operates and creating exciting opportunities for its people.Within Aerospace, we offer world-leading engineering support and solutions to 18 Air Forces across the globe. From maintenance, repair and overhaul to complex modifications, our highly skilled engineers use their expertise to help keep critical platforms in the air.For decades, our Land Systems team has been providing configurable, modular, highly advanced infrastructure solutions such as : laboratories, medical facilities, command and control centres, communication hubs and tactical shelters. From the heat of the desert to sub-zero temperatures we have also provided vehicle systems and platform integrations that enabled us to provide protection for people and equipment operating in the most challenging environments.We are growing and we would love for you to join our team. This is truly an organization where you can have an enormous impact on the world around you. If you want to make your mark in an organization where people really matter, this could be the opportunity you have been looking for.#LI-Hybrid#LI-SA1

Marshall Group is an Equal Opportunity Employer

Marshall Group is an equal opportunity employer and values a diverse and inclusive workplace. All qualified candidates will receive consideration for employment without regard to age, race, colour, religion, genetic information, sex, sexual orientation, gender identity, national origin, disability status, or any other characteristic protected by law. For more information about Equal Opportunity in the Workplace please click .

#J-18808-Ljbffr

Create a job alert for this search

Program Coordinator • Ottawa, ON, CA

Similar jobs

Communications Coordinator

ITK • Ottawa, ON, Canada

Full-time

Inuit Nunanganni Nunalirinirnmut Angirutiusimajunut.APPLICANTS WHO ARE ENROLLED UNDER AN INUIT NUNANGAT LAND CLAIMS AGREEMENT WILL BE GIVEN PRIORITY HIRING. WE ENCOURAGE APPLICANTS TO SELF-IDENTIFY....Show more

Last updated: 16 days ago • Promoted

Youth Program Research & Evaluation Coordinator

ROYAL OTTAWA HEALTH CARE GROUP • Ottawa

Full-time

A healthcare organization in Ottawa is seeking a Research Assistant to collaborate on research projects, draft documentation, and facilitate program evaluations. The ideal candidate will have an und...Show more

Last updated: 23 hours ago • Promoted

Project Coordinator, Facilities Management – Permanent Full-Time

CHEO • Ottawa

Full-time +1

Please Note : If you are a current CHEO employee with access to Workday, please apply to this posting via the Workday application as an internal applicant using the Jobs Hub.To successfully apply fo...Show more

Last updated: 6 days ago • Promoted

Program Manager

Syntronic - A Global Design House • Ottawa

Full-time

Syntronic Production Services Canada is an Electronic Manufacturing Services provider located in Ottawa’s west end.Committed to our customers’ success, we understand that our people are our greates...Show more

Last updated: 10 days ago • Promoted

Marketing Campaign Coordinator - PSP CAF Virtual Fitness-EN

Canadian Forces Morale and Welfare Services • Ottawa

Full-time

Canadian Forces Morale and Welfare Services (CFMWS) is dedicated to supporting Canadian Armed Forces members, veterans and their families. We curate programs and services that enhance mental, social...Show more

Last updated: 2 days ago • Promoted

Part-Time Client Care Coordinator

Larga Baffin Ltd • Ottawa

Part-time

Posted Monday, September 15, 2025 at 4 : 00 AM.The Client Care Coordinator under the direction of the Manager, Supervisor of Client Care will primarily be responsible for organizing, coordinating, an...Show more

Last updated: 10 days ago • Promoted

Program Manager

Canadian Blood Services • Ottawa

Full-time

Please note this role will work in a hybrid environment.The successful candidate must be located near a Canadian Blood Services site and will be working a mixture of on‑site and off‑site work based...Show more

Last updated: 10 days ago • Promoted

Program Leader

Defence Construction Canada • Ottawa

Full-time +1

Internal (DCC Employees) and External (General Public).The Program Leader manages a group of employees at a site, usually including team leaders who provide services to the Client‑Partners as part ...Show more

Last updated: 10 days ago • Promoted

Program Manager

Syntronic • Ottawa

Full-time

Last updated: 10 days ago • Promoted

Member Program Coordinator

Hotel Association of Canada • Ottawa, ON, Canada

Full-time +1

You’re in search of a unique opportunity in which you can combine your passion for sustainability with your excellent client service and communications skills. You want a role in which you can...Show more

Last updated: 30+ days ago • Promoted

Projects Coordinator, National Field

Liberal Party of Canada (LPC) • Ottawa

Full-time

The Liberal Party of Canada is seeking a Projects Coordinator, National Field to work at the Party’s National Office in Ottawa, joining a dedicated team of staff to support Mark Carney and our Libe...Show more

Last updated: 8 days ago • Promoted

Program Manager

Nasittuq Corporation • Ottawa

Full-time

Program Manager, North Warning System Program.Reporting to the President, the Program Manager provides oversight and direction of the North Warning System (NWS) operational functions, ensuring the ...Show more

Last updated: 10 days ago • Promoted

National Team Projects Coordinator — Hybrid

SIRC • Toronto, Bromont, Ottawa

Full-time

A national cycling organization is seeking a High Performance Project Coordinator to oversee logistics for the National Team. Responsibilities include coordinating training camps and international c...Show more

Last updated: 10 days ago • Promoted

Program Officer, ISG & Optimization – Hybrid Ottawa

Nutrition International • Ottawa

Full-time

A leading global health organization in Ottawa is seeking a Program Officer for Institutional Support Grant & Optimization. This full-time maternity leave contract offers hybrid working conditions.T...Show more

Last updated: 1 day ago • Promoted

Communications Coordinator

Inuit Tapiriit Kanatami • Ottawa

Full-time

Communications Coordinator – Existing position.Compensation is aligned with internal equity and market benchmarks.ITK may consider offers above the posted range for exceptional qualifications or hi...Show more

Last updated: 23 hours ago • Promoted

Resource Coordinator

Canadian Forces Morale and Welfare Services - CFMWS • Ottawa, ON, CA

Full-time

CFMWS - WHERE PURPOSE MEETS PASSION!.At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace. we’re a proud community dedicated to supporting Canadian Armed Forces ...Show more

Last updated: 5 days ago • Promoted

Senior Administrative Coordinator, Grants & Programs

Canada Council for the Arts | Conseil des arts du Canada • Ottawa

Full-time

A prominent arts council in Ottawa seeks a Senior Administrative Assistant to support program management and ensure smooth administrative workflows. The role involves providing comprehensive adminis...Show more

Last updated: 10 days ago • Promoted

Marketing Campaign Coordinator - PSP CAF Virtual Fitness

Canadian Forces Morale and Welfare Services - CFMWS • Ottawa, ON, CA

Full-time

Last updated: 5 days ago • Promoted