Administrative assistant

Company in the HVAC field is currently looking for an administrative assistant / receptionist to join its Ville Saint-Laurent team!

Our client is looking for an administrative assistant to join its dynamic team. The role, which is 100% face-to-face. The role involves providing essential administrative support for the smooth running of the office. You will work directly under the supervision of the director and collaborate with the team to maintain a fluid organization within the office. This position is to be filled following the internal promotion of an assistant, which will create an opportunity for on-site training.

Advantages

Position details :

Position type : Permanent

Location : Montreal (100% on site )

Schedule : 8 : 30 a.m. to 5 : 00 p.m., with 1 hour lunch break

Salary : $50,000 per year

Holidays : 2 weeks per year

Possibility of advancement

Dynamic team

Parking available

Responsibilities

Respond to telephone and email inquiries and manage messages

Prepare, review and proofread various administrative documents (correspondence, invoices, presentations, reports, etc.)

Ensure the organization and management of manual and computerized files

Coordinate meetings, organize travel and welcome visitors

Maintain the director's agenda and coordinate meetings

Manage the tracking of vacation requests and office supply orders

Ensure follow-up of requests for submissions and administrative documents from suppliers and subcontractors

Provide support to the accounting department (invoice entries, monitoring of accounts payable, etc.)

Perform various administrative tasks as needed

Qualifications

Key skills sought : Bilingualism

Experience in a similar position

Excellent organizational, planning and communication skills

Ability to work independently while respecting priorities

Professionalism, sense of ethics and discretion

Flexibility and positive attitude

Proactivity and sense of responsibility

Ability to multitask and meet tight deadlines

Summary

If you are a dynamic, autonomous and organized person, with a passion for administration, we invite you to apply for this position by sending your CV

at [email protected] or [email protected]

514.332.1055.

Good to know you!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.