Senior Administrative Assistant

Adecco is actively seeking a proactive and organized Senior Administrative Assistant to join our client's team and play a pivotal role in supporting their executive leadership and optimizing organizational operations.

This full-time opportunity is with a prominent non-profit organization based in Toronto. If you are an experienced administrative professional with exceptional multitasking abilities, a knack for anticipating needs, and a commitment to confidentiality, we want to hear from you!

• Location : Toronto, ON
• Available Immediately
• Pay Rate : $28 / hour.
• Job type : 2-month contract with possibility of extension Full-time

Responsibilities :

• Provide direct support to senior leaders, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Draft, edit, and manage correspondence, presentations, and reports, ensuring professionalism and accuracy.
• Prepare agendas, organize meeting materials, and handle follow-up actions, as well as assist with minutes and documentation.
• Assist in planning and executing special projects and initiatives, providing administrative and logistical support.
• Oversee office operations, including supply inventory, document management, and liaising with vendors.
• Organize and coordinate internal and external events, such as team-building activities, training sessions, and off-site meetings.
• Track departmental budgets, handle expense reports, and ensure compliance with financial policies.
• Handle sensitive information with a high level of confidentiality and discretion.

Qualifications :

• Must be legally eligible to work, and reside in Canada
• University degree in business administration, communications, or a related field, or an acceptable combination of education and progressively responsible experience.
• 5 years' direct experience in supporting senior managers and Board in a not-for-profit community-based setting.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise good judgement.
• Familiarity with applicable data privacy law.
• Good working knowledge of meeting procedures and rules of order.
• Expert knowledge in Microsoft Office applications : Word, Excel, PowerPoint, Outlook.
• Attention to detail and high level of accuracy.
• Strong knowledge of general office procedures (scheduling, travel arrangements, etc.).
• Meticulous records retention, filing, and database skills.
• Superior multitasking skills, and ability to prioritize with minimal supervision.
• General budgeting skills and ability to interpret and implement organization policies and procedures.
• Strong interpersonal and verbal skills, and ability to communicate effectively and build relationships with staff, Board members, external partners, and donors.
• Resourcefulness, flexibility, and positive professional work attitude.
• Strong customer service orientation.

Are you interested in this position? Apply now! Our dynamic team of recruiters will reach out if you qualify for this role.

CAO6659