Facilities Coordinator / Receptionist

Do you have experience as a Facilities Coordinator and / or Receptionist? Do you want to work for a leading organization and collaborate with industry professionals?

We have an exciting opportunity for a 4-6 week contract, for a full-time Facilities Coordinator / Receptionist. This role is entirely onsite, within a beautiful office located in Waterloo.

ON. We are looking for someone with top-notch communication skills and experience as an office coordinator or corporate Receptionist in a fast-paced office environment.

The ideal candidate is super organized, outgoing, enjoys social events, and is a big team player! If you are interested, please apply directly.

Advantages

• 4 to 6 weeks on contract and high potential of permanency for the right candidate
• Work in a beautiful office located in Waterloo, ON
• Immediate start (Nov 8 or Nov 11). Training will be provided.
• Monday-Friday 8 : 30 am-4 : 30 pm
• Salary : $24.00 / hour

Responsibilities

Office Management duties :

• Managing and reporting on office capacity through Robin Powered (Tool).
• Support as the onsite contact for sanitization, cleaning, coffee, snack supplies, catering, fire extinguishers, waste removal, shred bins, and HVAC where required.
• Daily walk-through check of the office to ensure safety and maintenance are reviewed
• Daily checks of all workstations, meeting rooms, and related technology
• Execute inventory projects as well as system and process improvement projects
• Maintaining records of keys / security credentials relating to premises and controlling access
• Proactively coordinating with Building Services on issues with cleaning, HVAC, lighting, etc. to ensure any operational janitorial issues are resolved quickly
• Plan and maintain beverages and snacks
• Maintain seating design and prepare desks for designated or hotel seating arrangements
• Update office décor as appropriate, such as for holidays and special events
• Ensure space is clean, clutter-free and stocked with necessary supplies
• Liaise with the IT team to provide a seamless office experience utilizing all-in-office technology
• Responsible for inventory and general maintenance tasks of IT onsite

Office Administration duties :

• Responsible for in office expense reporting and regular budgeting updates
• Provide and manage office supplies to employees (sticky notes, pens, notebooks, etc)
• Manage all incoming office deliveries / mail and outgoing mail / shipments.

Event Management duties :

• Execution of company lunches and departments as needed for event coordination
• Facilitation of in-office social initiatives

Qualifications

• Previous experience in facilities / office management / office coordination is an asset
• Excellent time management skills and ability to multitask and prioritize work
• Knowledge of office administrator responsibilities, systems and procedures is a plus
• Advanced knowledge in MS Word, Excel, Outlook and PowerPoint
• Demonstrated problem-solving techniques and initiative to finding solutions
• Must be extremely organized, work well under deadlines and have excellent verbal and written communication skills
• Candidate should have their own transportation

Physical Requirements :

• While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, kneel, and ability to operate a computer and keyboard
• Regular lifting, moving, and storing of inventory up to 20lbs is required
• Occasional assistance in moving office furniture to support event set up will be required in this role

Summary

If you are interested in the Facilities Coordinator / Receptionist position and would like to apply, please follow the steps below.

1) Respond directly to this job posting by registering and applying directly at : www.randstad.ca

2) Please also directly email [email protected] with the title "Facilities Coordinator / Receptionist"

Our services will never be at a cost to you. Registration with Randstad offers you the benefits of our industry knowledge and client database which spans many industries.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming;

Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

ca to ensure their ability to fully participate in the interview process.