Recruitment & Employment Coordinator

Job Summary :

This position provides support to the Fleet Personnel Department with recruitment and other Human Resources functions for shipboard employees.

This position is primarily responsible for full cycle recruitment for shipboard positions. After sourcing and selecting strong candidates to fill identified recruitment needs, the incumbent will help to ensure employees are welcomed into the organization and provided with the necessary knowledge, training and information during their orientation to start a successful career with Algoma.

Key Responsibilities :

• Conduct full cycle recruitment for shipboard positions which includes determining recruitment needs in consultation with others, writing and placing job advertisements (including union hiring hall Job Calls), scheduling and conducting interviews and reference checks, making new hire recommendations and drafting offer letters.
• Collection of new hire documents including marine certificates and relevant trainings, ensuring their validity and that candidate meets all position requirements.
• In consult with the QSH&E Department, ensure that required certificates for position data is current and correct in HRIS and aligns with current regulation and internal safety management systems.
• Keep up to date with upcoming policies through the government and be aware of how they could impact internal policies and procedures.

Regularly conduct audits.

• Create checklist and review them periodically to ensure HR regulatory compliance.
• Manage a wide-range of administrative tasks, including uploading documents to employee files in HRIS, email correspondence, and data entry, while ensuring a high degree of accuracy and confidentiality.
• Administration of pre-employment drug & alcohol testing when required for position.
• Conduct new hire orientations and follow-ups.
• Process foreign applications and applications for endorsement under Transport Canada Reciprocal Agreements.
• Streamline recruitment processes and enhance efficiency.
• Develop new employee orientation and ensure new hire training is established applicable to each position.
• Maintenance of seniority lists for specified employee groups and distribution of same to applicable labour unions.
• Coordinate and attend recruitment events across Canada.
• Assist with / support the scheduling of shipboard students and other positions as needed.
• Work with the media team to develop and update presentation materials and maintain appropriate inventory levels of promotional items as needed for applicable events.
• Conduct exit interviews, analyze data and make recommendations for corrective action and continuous improvement.
• Provides letters of confirmation of employment and assist as requested in the provision of information required for credit checks or other personal needs.
• Participate in the preparation of specified corporate events, conferences and activities.

Skills, Abilities and Experience :

• Post-secondary education with a preference for Human Resources.
• Professional level recruitment experience is preferred.
• Comfort in liaising with other departments, including senior levels of management.
• Experience in a multi-union environment is an asset.
• Knowledge of marine regulations as well as the Canada Labor code is an asset.
• Advanced organizational skills and ability to prioritize and take initiative to manage workflow in a matrix reporting environment.
• Able to handle difficult situations in a professional manner.
• Thrives in a fast-paced, multi-cultural environmental.
• Strong customer service skills.
• Effective communication skills (verbal and written).
• Hands-on experience with data systems, such as an HRIS or HRMS.
• Excellent computer skills using Microsoft Office, particularly Excel.
• Confidentiality, discretion and diplomacy on all business matters.

How to Apply :

If you are interested in this rewarding career, please send your resume to [email protected]. Please include Recruitment Coordinator in the subject line of your email.

This is a full-time permanent position.

Algoma is an equal opportunity employer and we are committed to creating an inclusive environment for all employees. We are dedicated to building a team that represents a variety of backgrounds, perspectives and skills.

All employment is decided on the basis of business need, qualifications and merit.

Algoma encourages applications from designated group members identified under the Federal Employment Equity Act. Applicants must be legally authorized to work in Canada without sponsorship from Algoma.