Executive Assistant - Faculty of Education (Casual)

Position Details

The Faculty of Education is seeking a highly motivated and professional individual to serve as an Executive Assistant (Executive and Administration Support 10). Reporting directly to the Dean of Education, this casual position will commence as soon as possible.
The Executive Assistant provides confidential, senior-level administrative support and ensures the effective operation of the Dean’s Office. The successful candidate will manage multiple competing priorities, exercise sound judgment, and maintain a high level of discretion while supporting the Dean’s strategic and operational responsibilities.
Key responsibilities include:

• Managing the Dean’s calendar, appointments, meetings, and correspondence.
• Preparing documents, reports, agendas, and meeting materials.
• Recording attendance and drafting meeting minutes for Executive Committee and Education Faculty Council meetings.
• Assisting with financial administration and special projects.
• Serving as a key liaison with internal and external stakeholders.
• Coordinating events and promotional initiatives, including ordering faculty materials and swag.

The ideal candidate will possess exceptional organizational, communication, and interpersonal skills; demonstrated experience supporting senior leaders; strong proficiency with Microsoft 365 applications; and the ability to handle confidential information with professionalism and discretion. A thorough understanding of university policies, procedures, and organizational structures is considered an asset.
Salary: $33.67 – $37.65 per hour Position Qualifications The successful candidate:

• will possess a diploma in Business Administration or a related area; a bachelor’s degree in a related discipline is preferred, and a minimum of five years related experience;
• is a highly organized, detail-oriented individual who is able to maintain multiple tasks simultaneously;
• ability to exercise a high level of confidentiality, considerable judgement and independent thought concerning the effective management of information;
• displays a positive attitude and willingness to learn;
• possesses a high level of computer proficiency (e.g., Microsoft Suite, DocuSign, databases, workflow, electronic file systems);
• maintains effective communication and working relationships with members of the University community and external stakeholders.

Starting Salary Range (at 1.0 FTE) Hiring Range indicated in Position Details Full Salary Range (at 1.0 FTE)