Procurement Specialist

What is the Opportunity?

Aecon Civil is a recognized leader in the market, backed by strong self-perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.S., and an expanding international footprint improving everyday life through the roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large-scale site development.

The Hamilton LRT Alliance has been selected by Metrolinx as the development partner for the Hamilton LRT – Package 1: Civil & Utilities. Under the alliance model, Aecon provides construction capability and resources as part of an integrated team, working collaboratively with all alliance participants to progress design, cost, and construction schedules during the project’s development phase.

The Hamilton LRT isn’t just a transit project—it’s reshaping how a city connects, grows, and moves. Join us in being part of a dynamic team building critical infrastructure that will leave a lasting legacy for generations to come!

Reporting to the Senior Procurement Manager, the Procurement Specialist will support the full subcontract procurement lifecycle, from planning and RFQs through evaluation, award, SAP setup, and handoff to Contract Administration, while ensuring alignment with project policies and procedures.

What You'll Do Here:

• Prepare and manage major subcontract procurement planning using the Path to Award Tracker. Conduct weekly meetings with Operations to update the Path to Award Tracker and provide visibility into package status.
• Assist Operations in preparing and documenting proponent lists for RFQ packages, ensuring the inclusion of preferred and Indigenous vendors.
• Establish and maintain the subcontract filing system in accordance with the project standard. Provide guidance to Operations on filing structure, use, and requirements.
• Prepare commercial documents and assist Operations in collecting technical documents for RFQ packages. Ensure NDAs are executed for new packages and filed in the project repository.
• Coordinate with other disciplines within the project team, including Safety, Quality, Environmental, and Integrated Digital Delivery (IDD), to obtain relevant information for the preparation and evaluation of RFQ packages.
• Issue and manage RFQ communications and addenda using the project’s approved software.
• Set up, chair, and document bid clarification meetings with shortlisted proponents.
• Prepare initial commercial evaluation and recommendation documents for review with Operations team members.
• Complete operational and financial due diligence, as required, on shortlisted bidders by running, analyzing, and interpreting Dun & Bradstreet reports.
• Understand the standard terms and conditions included in contract templates to effectively manage negotiations with proponents and liaise with the Legal department, as required.
• Form subcontract documents for signature. Manage the collection of internal and external signatures, ensure executed documents are saved in the project folder repository, and collect all preferred proponent supporting documentation, including insurance, WSIB, Form 1000, and performance securities, where applicable.
• Set up, chair, and document kick-off meetings with the successful proponent and internal disciplines before mobilization to site.
• Ensure commitments for executed subcontracts are set up in SAP in compliance with Aecon Procurement Plans and Policies.
• Understand and ensure compliance with project Procurement Plans and Subcontract Standard Operating Procedures (SOPs).
• Hand off the package to the Contract Administrator during a documented handoff meeting.

What You Bring to the Team:

• Five or more years of experience in procurement, purchasing, or a related function.
• Strong knowledge of procurement principles, practices, processes, and professional ethics.
• Working knowledge of contract law, commercial negotiations, and competitive procurement processes, including tenders, proposals, and quotations.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• A collaborative, service-oriented approach and the ability to work effectively within a team environment.
• Demonstrated ability to build and maintain positive working relationships with internal stakeholders, vendors, and industry partners.
• Strong negotiation and commercial decision-making skills.
• Clear and effective verbal and written communication skills.
• Strong research skills and a commitment to continuous learning and professional development.
• Strong attention to detail, supported by sound mathematical and analytical skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to work on site four to five days per week, in alignment with project requirements.

Reason for Vacancy: New

The expected pay range for this role is $70,000 - $90,000 per year.

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.