Property Management Administrative Assistant

LivingWell Properties is seeking a reliable, organized and professional Property Management Administrative Assistant to support the day-to-day operations of our residential and commercial properties.

This role is ideal for someone who is proactive, detail-oriented and comfortable communicating with tenants, contractors and service providers. We are looking for someone dependable who can become a key support person in the daily management of our properties.

Job Type: Full-time (37.5 hours a week, Monday to Friday)
Location: 2081 Merivale Road, Ottawa, ON

Responsibilities:

• Communicate with residential and commercial tenants by phone and email.
• Respond to tenant inquiries and maintenance requests.
• Coordinate repairs, service calls, inspections and contractor access.
• Follow up on outstanding maintenance items and tenant requests.
• Prepare notices, letters and general tenant correspondence.
• Assist with leasing inquiries, applications, showings and lease documentation.
• Maintain tenant, property and contractor records.
• Enter and update information in property management software.
• Assist with rent follow-up, invoices and general administrative tasks.
• Schedule appointments and maintain calendars and follow-up lists.
• Assist management with day-to-day property operations and special projects.

Qualifications:

• Previous administrative experience required.
• Property management or real estate experience is an asset.
• Experience with Yardi is a strong asset.
• Strong computer skills, including Microsoft Office and email.
• Excellent written and verbal communication skills.
• Strong organization and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Professional and confident when dealing with tenants and contractors.
• Ability to work independently and take initiative.
• Valid driver’s licence and access to a vehicle are required.

To Apply: Please submit your resume and a brief description of your relevant experience.

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