Finance Supervisor (FTE)

FINANCE SUPERVISOR
INVEST OTTAWA OPERATIONS

Invest Ottawa is seeking a Finance Supervisor to perform a variety of core accounting functions with a focus on accounts payable treasury and balance sheet reconciliations. Reporting to the Manager Finance this role oversees purchase order and invoice processing banking and treasury functions and employee expense administration ensuring transactions are processed accurately and on time.

You will provide day-to-day supervision and support to two Finance Assistants while coordinating accounts payable workflows supporting vendor relations and ensuring compliance with finance procedures and internal controls.

Work Model: 10 days per month required in-office at Bayview Yards
Corporate Pay Band C: $63200- $94800

Hiring Salary Range: $63200 - $79000

Reason for Opening:Backfillinga position.

WHAT YOU WILL BE DOING

• Oversee vendor payment processing including EFTs bill payments cheque runs and wire transfers and monitor accounts payable aging to support timely processing and follow-up.
• Coordinate workflows and approval processes for invoices staff expenses and credit card reconciliations including oversight of purchase orders and vendor banking detail changes.
• Oversee the finance email inbox ensuring timely responses to payment requests and inquiries from vendors and staff.
• Prepare tax compliance report preparation and filing including HST and import and duties.
• Provide day-to-day direction guidance and training to Finance Assistants and review their work for accuracy completeness and adherence to finance procedures.
• Support audit requirements and ensure compliance with accounting controls and finance policies.
  
• Support onboarding of finance staff and contribute to the development of training manuals and process improvements.
• Manage Emburse or related payment processing tools including user administration system configurations and resolving import discrepancies.
• Prepare and reconcile bank accounts and assigned balance sheet accounts monthly and support month-end and year-end finance activities related to accounts payable and treasury.
• Manage credit card administration including new card issuance deactivation reconciliations and balance monitoring.
• Review and monitor vendor invoices to ensure proper coding aligned with departmental budgets and investigate and resolve invoice discrepancies payment issues and outstanding balances.

WHAT YOU HAVE ACCOMPLISHED/GAINED THROUGHOUT YOURCAREER:

• Undergraduate degree in Business Administration or Finance or an equivalent combination of education and work experience.
• Knowledge of generally accepted accounting principles and internal controls.
• Minimum of 3 years of experience in accounts payable treasury or finance operations.
• Experience coordinating workflows training staff or supervising finance support staff is an asset.
• Strong attention to detail organizational skills and ability to manage competing priorities and deadlines.
  
• Strong service orientation with the ability to build trust quickly with internal and external stakeholders.
• Familiarity with Microsoft Business Central is an asset.
• Strong proficiency in Microsoft Excel and the Microsoft Office Suite.
  

Do you have some of these skills but maybe not all We still encourage you to apply as we would love to review your unique applicationand learn more about you!

At Invest Ottawa and Bayview Yards we know that diversity inclusion and a sense of belongingness are critical success factors for globally competitive organizations and are required to drive sustainable wealth creation and prosperity across our region. We prioritize the creation of an inclusive culture and infuse diversity into our programs operations and governance. As an equal opportunity employer that doesnt simply accept difference but celebrates support and thrives because of it we invite all qualified candidates to apply and especially encourage those who identify as members of underrepresented groups.

Invest Ottawa and Bayview Yards are determined to provide a barrier-free work environment starting with the hiring process. If you require accommodation during any phase of the evaluation process please contactto request specialized accommodation. Do know all information received in relation to accommodation will be kept confidential.At Invest Ottawa and Bayview Yards we are focused on doing better and committed to leading by example because its whats best for us our culture and our community.

We may use an AIenabled assistant to take notes during our recruitment process to help our team stay present and engaged during interviews. The tool does not screen assess or select applicants and all hiring decisions are made by people. We welcome inquiries about AI use and/or requests for accommodations at any stage of the hiring process. Personal information (including recordings transcripts and summaries) is safeguarded in line with our privacy policy and applicable Ontario privacy legislation.

Required Experience:

Manager

Employment Type : Full-Time
Department / Functional Area: Operations
Experience: years
Vacancy: 1
Monthly Salary Salary: 63200 - 79000