Project Management Office Specialist

Location: Ottawa Canada

In fast changing markets customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each aerospace transportation defence security and space our architects design innovative solutions that make our tomorrows possible.

For decades Ottawa has been a global technology leader. Today Canadas capital holds one of the brightest and most diverse technological ecosystems in North America. Voted as Canadas best place to live 2017 by Macleans Ottawa offers a low cost of living with a high quality of life. The Thales Ottawa office has been a major supplier and long-term trusted partner to DND enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success.

Ottawa ON. (CAN.) Hybrid

Position Summary

Thales has a vacancy for a Project Management Office (PMO) Specialist who will be responsible for supporting project delivery through effective coordination data management documentation and process standardization. This role contributes to the development of consistent practices maintains accurate project information and supports stakeholders across multiple initiatives.

Working in a fastpaced environment the PMO Specialist ensures the smooth execution of activities by supporting planning documentation communication and continuous improvement.

Regulatory Compliance Requirement

This position requires direct or indirect access to hardware software or technical information controlled under the Canadian Export Control List and/or the US the Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access.

Key Areas of Responsibility

Under the direction and support of the Procurement Manager and PMO Manager Lead the PMO Specialist will be responsible for:

Collection of Procurement Data:

• Collecting and maintaining accurate supplier information (contacts details etc.) to support Electronic Acquisition onboarding processes.
• Supporting the preparation of documents required for NDAs Non-Competes and Terms & Conditions.
• Compiling and packaging relevant information for work packages to be sent to the Shared Services Center.

Non-Competes Management

• Gathering and vetting non-compete forms ensuring quality and completeness of data.
• Working directly with internal requestors to ensure accurate and timely submission of non-compete requests.
• Addressing the current backlog of non-competes while managing new requests.

Process Mapping & Standards Development

• Developing standard Procurement Vetting templates for strategic procurement elements.
• Developing standardized documentation and presentation templates to support strategic planning budgeting and category management activities across procurement functions.
• Contributing to internal procurement process mapping in-line with Chorus standards ensuring all stakeholders have a clear consistent view of end-to-end processes; and
• As required provide project coordination support including oversight of planning execution stakeholder communication progress monitoring issue resolution and maintenance of project documentation to ensure successful delivery of project objectives.

Minimum Qualifications

Bachelors degree or college diploma in Business Administration Project Management Procurement or a related technical field.

- Minimum of five years of demonstrated experience in the last ten years in a similar role.

- Strong organizational skills and ability to balance multiple priorities.

- Ability to work independently with minimal supervision.

- Ability to manage and control project records and documentation.

- Proficiency in using Microsoft Word Excel SharePoint PowerPoint and JIRA.

- Familiarity with Enterprise Resource Planning (ERP) tools such as SAP is an asset.

• All applicants must be able to obtain a Canadian NATO Secret clearance and meet the eligibility requirements outlined in the Canadian Controlled Goods Registration Program.

Preferred Qualifications

• Detailed knowledge and understanding of the Defence Sector.
• Strategic procurement and contracting capabilities.
• APICS CPSM

Special Position Requirements

Schedule: 40 hours per week / 5 day per week.

Physical Environment: Hybrid role Onsite and remote working.

Travel: Minimal travel required.

What We Offer
* Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents including the following:
* Company paid Extended Health Dental HSA Life AD&D Short-term Disability Cancer Care Program travel insurance Employee Assistance Plan and Well-Being program.
* Retirement Savings Plans (RRSP DCPP TFSA) with a company contribution and a match to a DCPP with no vesting period.
* Company paid holidays vacation days and paid sick leave.
* Voluntary Life AD&D Critical Illness Long-Term Disability.
* Employee Discounts on home auto and gym membership.

Why Join Us

Say HI and learn more about working at Thales click here.

The reference Total Target Compensation(TTC) market range for this position inclusive of annual base salary and the variable compensation target is between Total Target Cash 60000.CDN Annual.

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including but not limited to the employees career path history competencies skills and performance as well as the companys annual salary budget the customers program requirements and the companys internal equity. Thales may offer additional benefits and other compensation depending on circumstances not related to an applicants status protected by local state or federal law.

AI

We use artificial intelligenceenabled tools as part of our recruitment process to support activities such as candidate discovery résumé matching and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description. All hiring decisions including candidate evaluation selection and disposition are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

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Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents including the following:

Company paid Extended Health Dental HSA Life AD&D Short-term Disability Cancer Care Program travel insurance Employee Assistance Plan and Well-Being program.

Retirement Savings Plans (RRSP DCPP TFSA) with a company contribution and a match to a DCPP with no vesting period.

Company paid holidays vacation days and paid sick leave.

Voluntary Life AD&D Critical Illness Long-Term Disability.

Employee Discounts on home auto and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware software or technical information controlled under the Canadian Export Control List the Canadian Controlled Goods Program the Canadian Industrial Security Program the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.

Required Experience:

IC

Employment Type : Full-Time
Experience: years
Vacancy: 1