Sales Coordinator - Peterbilt

Brandt Tractor Ltd. has an exciting opportunity for a Sales Coordinator in our Vars Peterbilt location. The Sales Coordinator plays a vital role in supporting the sales team by taking direction under the Sales Manager and coordinating sales activities, preparing sales documentation and quotations, and ensuring exceptional customer service. This position involves close collaboration with Sales Managers, sales representatives, customers, and other departments within the dealership to facilitate the efficient sales and delivery process of Peterbilt trucks. This is a stepping stone position into Sales.

Duties & Responsibilities

• Assist sales representatives with customer inquiries such as walk-in, online inquiries and schedule follow-ups to facilitate the sales process.
• Prepare and manage sales documentation including quotes, purchase orders, Service shop coordination, update Body Builder schedules and prepare sales contracts under direction of the Sales Manager.
• Collect weekly forecast information from the sales team and report it back to the Sales Manager to assist in strategic planning and forecasts.
• Collect and verify the information necessary for filing out (NIVIS), licensing, and transfer paperwork to ensure compliance and accuracy.
• Ensure that all paperwork, including Purchase, Maintenance, & Compliance Verification Inspection (PMCVI) documents, is completed accurately and submitted on time to the service shop.
• Collect warranty registration documentation for the Territory Manager’s to get signatures from customers and ensure it is registered correctly with the OEM upon delivery of the truck.
• Coordinate and assist with the Territory Manager’s test drives or truck demonstrations to align with customer availability.
• Ensure all department managers are aware of customer deliveries and have a schedule to introduce themselves to the new customers and/or thank existing customers, enhancing customer relations.
• Assist the Territory Manager’s to schedule follow-up calls for the sales team 30 days after unit delivery to ensure ongoing customer satisfaction and address any post-sale issues.
• Maintain accurate customer records and manage data within Arcadium CRM system to support sales and customer relationship management.
• Assist in the preparation of sales reports and analyze data to provide insights on aging inventory, sales strategies, sales programs, and inventory planning.
• Maintain up-to-date knowledge on Peterbilt products, features, and industry trends to effectively support the sales team and educate customers.
• Assist with industry event planning, sales meetings, trade shows, and customer appreciation events.

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Required Skills

• Proficiency in Microsoft Office Suite, CRM software, and inventory management systems.
• Excellent organizational, multitasking, and communication skills.
• Strong customer service skills and the ability to build long-term client relationships.

Required Experience

• High school diploma or equivalent; a degree in business administration or a related field is preferred.
• Experience in sales support or administration, preferably in the automotive or heavy truck industry.

Discover The Brandt Advantage

When you work for Brandt, we work for you. It’s as simple as that. That means on-the-job education to develop new skills, advancement opportunities, a comprehensive benefits package and more – all backed by unmatched job security.

About the Brandt Group of Companies

The Brandt Group of Companies — headquartered in Regina, Saskatchewan, Canada — is a privately owned manufacturing and distribution company that serves a growing international audience in industries such as agriculture, construction, forestry, rail, mining, steel, transportation, material handling, and energy. The company has 5400+ employees and more than 170 locations in Canada, USA, Australia, and New Zealand. Brandt is one of Canada’s largest privately owned companies and is among an elite group of Platinum Club members of Canada’s Best Managed Companies.

• Proficiency in Microsoft Office Suite, CRM software, and inventory management systems.
• Excellent organizational, multitasking, and communication skills.
• Strong customer service skills and the ability to build long-term client relationships.