Security Coordinator

Location: Ottawa, CanadaIn fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.For decades, Ottawa has been a global technology leader. Today, Canada’s capital holds one of the brightest and most diverse technological ecosystems in North America. Voted as Canada’s best place to live 2017 by Maclean's, Ottawa offers a low cost of living with a high quality of life. The Thales Ottawa office has been a major supplier and long-term trusted partner to DND, enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success.

Security Coordinator (Admin)

Ottawa, ON (Hybrid) Full-time

Position Summary

We have a current vacancy for a Security Coordinator to join our Team in Ottawa, ON. The Security Coordinator reports to the Security Manager and supports the Project Security Advisors by providing a range of administrative services to ensure:
• That security processes and procedures are up-to-date, appropriately communicated, understood and adhered to;
• That documentation is completed timely and accurately to support the Project Security Advisors in their role and document submissions to the various security programs.

Essential Functions

• Creating employee and temporary badges.
• Maintain access lists for restricted areas.
• Assist in managing and maintaining the key management system.
• Coordinate, track, validate and monitor visitors’ access through Visit Management System.
• Act as and learn the role of an Alternate Company Security Officer (ACSO).
• Assist in providing ongoing basic education and awareness to employees on the corporate security program.
• Assist in the pre-onboarding and onboarding initiatives for new employees.
• Assist in the data-entry and administrative tasks that keep employee security records up to date.
• Follow company policies and processes to maintain all aspects of electronic filing systems including logging, retention, and disposal.
• Assist Project Security Advisors and the Security Manager when required.

Minimum Requirements

• Diploma in Office Administration or related field or equivalent experience
• Willingness to learn new/additional security related duties/functions as needed.
• Attention to detail.
• Willingness to be appointed as an Alternate Company Security Officer (ACSO) under the Contract Security Program.
• Good organizational and people skills.
• Proficient in or able to learn Microsoft Word, Excel, PowerPoint, Outlook
• Language: English (Essential)
• All applicants must be able to obtain a Canadian NATO Secret security clearance and meet the eligibility requirements outlined in the Canadian Controlled Goods Registration Program.

The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between Total Target Cash (TTC) 40,000.00 – 55,000.00 CAD Annual.

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including – but not limited to – the employee’s career path history, competencies, skills and performance, as well as the company’s annual salary budget, the customer’s program requirements, and the company’s internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law.

We use artificial intelligence–enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description. All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.

• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.

• Company paid holidays, vacation days, and paid sick leave.

• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.

• Employee Discounts on home, auto, and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.