Health Law Coordinator

Health Law CoordinatorPermanentToronto, OntarioJOB-1687

Downtown Toronto

Available WFH up to 3 days a week

Our client, a premier litigation law firm located in the core of downtown Toronto seeks a Health Law Coordinator to join its team.

In this role you will provide the best-in-class coordination and management of the administrative support activities for the Health Law Practice group as well as to provide support to the Health Law Leadership team.

ROLES & RESPONSIBILITIES :

Reviewing and distributing Electronic File Management (EFM) messages to firm members,

Updating its matter open and financial systems, and maintaining related statistical reports.

Communication management coordinating and disseminating internal team communications, as well as collating content from firm members to prepare Health Law communications and substantive submissions.

Data management - collecting, managing and analyzing Health Law group data and preparing various reports.

Assisting with file closure by confirming that all requisite steps are completed. and submitting the close file request in its system.

Maintaining the Practice Group’s intranet including precedents, procedures and other resources.

Maintaining and updating the team’s internal Health Law Administrative Handbook.

Onboarding and ongoing training of legal assistants on Health Law processes and providing guidance and support to legal assistant team as needed.

Coordinate Health Law department meetings and training sessions, lawyer registration and travel to conferences and client events.

Prepare and revise presentations, memos, instruction materials and other types of documents as needed.

Participate in and provide support with Health Law group initiatives / projects or components of larger-scale projects with a Health Law component, liaising with other departments, including Finance, Marketing, IT, etc.

Other Duties and Responsibilities

Administrative support to Director of Legal Support Services in certain duties related to the Legal Support Services team, including coordination of meetings, taking minutes and expense reconciliation reports.

Support the Health Law Leadership Team and Director, Legal Support Services in dealing with

confidential or sensitive personnel or other organizational matters. Other duties as assigned

EDUCATION & EXPERIENCE

5+ years of experience as a litigation legal assistant, law clerk or legal support professional.

Health Law experience is preferred.

Post-secondary education in a Legal Assistant / Administration program, Law Clerk / Paralegal or equivalent diploma or certificate.

KEY SKILLS & CHARACTERISTICS

Excellent organizational skills : flexible and able to multi-task, with demonstrated resourcefulness in setting and achieving priorities.

Self-starter, able to act independently and direct one’s own work while providing excellent client service.

Superior communication skills (both written and verbal) including ability to work collaboratively as part of a team and build effective relationships with firm members at all levels.

Ability to generate creative and innovative ideas to streamline processes to improve efficiency and outcomes.

Having a working knowledge of Health Law legal practices in civil litigation, professional liability and regulatory landscape is preferred.

Strong data management capabilities, is a critical thinker, enjoys analyzing data and has comfort with data and numbers.

Trustworthy and discrete with the ability to handle highly confidential information and topics.

Process-oriented with strong attention to detail.

Positive attitude with a hands-on approach to managing challenges, setbacks, and complexities.

Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint) is required.

Technical aptitude for learning diverse software programs; familiarity with Intapp Matter Open and 3E Financial System is considered an asset.

Proactive and driven to learn and grow in the role.

Apply today to this exceptional role! We thank all applicants however only those selected for an interview will be contacted.

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