Executive Assistant

Job Description

Responsibilities:

• Primary responsibilities include the following:
• Support senior leadership: Provide executive administrative support to multiple senior leaders at the AVP level and above.
• Calendar management in Outlook, requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings that may be in different time zones.
• Coordinate travel arrangements as needed, including booking flights, accommodations and transportation, and ensuring calendar details are up to date.
• Create and modify PowerPoint presentations (i.e. Marketing Materials, Investor Relations documents) including formatting of charts, graphs and images
• Interpret and anticipate the needs of the team and proactively bring together appropriate resources to be supportive in addressing upcoming travel, corporate events etc.
• Facilitates meetings, virtual & onsite, sits in on meetings, prepares minutes, agendas, follow up, quarterly reporting.
• Assist with planning and coordinating internal team events, including venue bookings, catering and other event logistics.
• Promptly respond to requests from internal and external individuals with accuracy and a courteous demeanor
• Be the point of contact for any inhouse meetings, always greet guests with professionalism and a friendly demeanor
• Process expenses (Concur) for team members each month in a timely manner
• Assist with processing and tracking invoices, coordinating approvals, and ensuring timely payments.
• Additional administrative tasks including: mail, copying and binding
• Handle confidential information with the utmost discretion

Requirements:

This position offers an excellent opportunity to add value in a dynamic environment. To qualify, candidates must have/be:

• A minimum of three (3) years’ experience as an Executive Assistant
• Completed University Degree
• Highly proficient in MS Office (Word and Excel)
• Experience processing expenses using Concur is an asset
• Experience creating and updating PowerPoint presentations
• Extremely organized, must be able to manage multiple priorities and work comfortably and efficiently in a fast-paced, corporate environment
• Personable, high EQ and knows when to jump in and work as a team when needed
• Exceptional professional decorum with the ability to interact and communicate with individuals at all levels, both internally and externally
• Team player and collaborative, can work well with the other EAs to support the changing needs of the business
• Fast and accurate typing skills

Salary Range: $80k - $100k

Position Opening Reason:

New Position