Clinical Coordinator

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Job Description

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: New
Site: Toronto Western Hospital
Department: Krembil Brain Institute
Reports to: Manager
Salary Range: $ - $ per hour
Hours: Hours per Week
Shifts: Monday to Friday
Status: TemporaryFull-Time (12 Months Contract with possibility of extension)
Closing Date: July 9, 2026

Position Summary

As an integral member of the Epilepsy Team, the responsibilities of the EPILEPSY CLINICAL COORDINATOR, include but is not limited to:

• Utilizing and applying current specialized knowledge and expertise on recent advances in epilepsy care practice to facilitate the effective management of in/out-patient care and continuity in patient care management
• Liaison from Epilepsy Monitoring Unit (EMU) journey up until resective surgery or decision made to not continue with surgery, involving the coordination, implementation, and evaluation of the treatment plan by participating as a consultant, educator
• Supporting a patient population that often presents with significant complexity, including co-morbid cognitive and psychiatric conditions, requiring thoughtful coordination, clear communication, and sensitivity to unique patient needs.
• Collaborating in the establishment and development of policies/procedures which comply with best practice guidelines
• Leading the creation of a culture that acknowledges and acts on the benefits of appropriate care in all patients in the Epilepsy program and participating in academic and research projects
• Performing teaching/education responsibility
• Participating actively in Quality Improvement initiatives
• Performing administrative responsibilities
• Performing cross-functional and/or other duties consistent with the job classification, as assigned or requested.

  Duties

• Provide clinical leadership and coordination across the epilepsy care pathway, supporting both inpatient and outpatient care delivery
• Serve as the primary point of contact for patients, guiding patients from EMU waitlist through post-admission follow-up and surgical decision-making
• Lead EMU waitlist prioritization, including patient risk stratification, readiness assessment, and coordination with clinical teams to optimize admissions and reduce delays
• Identify and escalate clinical risks, barriers, and changes in patient status in collaboration with Clinical Manager, Nurse Practitioner, and Social Worker
• Coordinate and triage complex patient care activities across Neurology, EMU, and Surgical teams to ensure timely, safe, and efficient care
• Facilitate and coordinate weekly Epilepsy Rounds, including case preparation, multidisciplinary participation, and tracking of decisions and follow-up actions
• Ensure continuity of care by monitoring patient progress, reinforcing care plans, and preventing gaps across the epilepsy pathway
• Support patient and family education by reinforcing care plans, preparing patients for EMU admission, and ensuring consistent, high-quality teaching resources and practices
• Act as a clinical expert resource and liaison for internal teams and external partners, promoting best practices in epilepsy care
• Identify trends and opportunities for improvement in care delivery and contribute to the design and implementation of process improvements
• Participate in quality improvement initiatives, including data tracking, audits, and evaluation of patient outcomes
• Contribute to policy, protocol, and education resource development in collaboration with interdisciplinary teams
• Maintain accurate documentation, data tracking systems, and program statistics to support clinical care and reporting requirements
• Participate in committees, education activities, and stakeholder engagement to advance program goals

Qualifications

• Current registration with the College of Nurses of Ontario
• Completion of a Bachelor’s of Science degree in Nursing
• Completion of Basic Cardiac Life Support ( program
• Over 2 years practical related experience
• Strong organizational and time management skills
• Excellent interpersonal and customer service skills
• Excellent computer skills including Microsoft Office and EPIC applications
• Excellent verbal and written communication skills
• Knowledge and experience with epilepsy is an asset
• Demonstrated ability to cultivate and build relationships
• Strong track record of high-quality work and engagement is essential
• Able to adapt to a constantly changing environment that requires ongoing revaluation of priorities
• Demonstrated ability to use good judgment in assessing difficult situations
• Able to work collaboratively within a group setting
• Proven track record of taking initiative

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.