Procurement Administrator

Role Purpose :

This is an 8 Month Contract position.

• Support Strategic Sourcing Team on day-to-day tasks, such as creating Purchase Orders, placing orders, or responding to supplier and business unit requests.
• Liaison with accounting and procurement including Communicate with suppliers on missing invoice copies, ensure Purchase Order and proper payment terms and method are included within the document(s).
• Keep constant communication between supplier and AP to ensure requirements are fulfilled and payments are made in a timely manner.
• Coordinate all IT & Facility requests, place the order and support the requester from sourcing to payment.
• Conduct Credit Applications by reviewing T&Cs and ensuring the signing officer is informed of the supplier requirements.
• Finalize supplier setup process, ensuring there are no duplication within the data, communicate Supplier code of Conduct and direct billing requests to suppliers and follow up to complete all information.
• Direct requests and approvals to correct division by controlling the shared Procurement email folder, tracking and monitoring and ensuring resolution to all requests,
• Ensure the communication between the Strategic Sourcing & Procurement department and suppliers, answer inquiries and support the Strategic Sourcing team with administrative duties.
• Maintain strong relationships with specific programs and suppliers for travel, supplies, IT, Customs Brokerage etc., ensuring accurate reporting and ordering process / approval in place.

Trouble shoot requests from business’ and ensure GIP achieves optimal discounts and savings and efficiencies for the business units.

• Responsible for logging and securing supplier contracts and respective competitive bidding material for each new sourcing event.
• Responsible for maintaining consistent procurement standards, and specifications regarding following procurement policy, approved supplier listing and setups.

Position Requirements :

• Minimum 2 years of procurement experience
• Excellent written and oral communication skills
• Ability to work in a fast-paced environment and multitask.
• Detail oriented, focused and committed to time sensitive orders / requests.
• Efficient in Microsoft Excel with proven experience.
• Ability to work efficiently as a part of a team as well as independently.
• Possess self-discipline with the ability to effectively prioritize.
• Maintain strong working relationships with all levels of management and non-management personnel, providing excellent customer service.
• Ability to represent the company in a professional and positive manner.
• Ability to show versatility and resourcefulness when problem solving

Our purpose :

At Green Infrastructure Partners (GIP), our people are second to none. The work we do impacts lives. It impacts our schools and neighborhoods and shapes our communities and cities.

We are one of Canada’s largest and fastest-growing construction companies. Every day our people are designing, delivering, and maintaining infrastructure for Canada’s rapidly growing cities.

From demolition, shoring and foundations, excavation, and remediation, to structures, paving and the production of materials, we have the unique ability to self-perform all project scopes without reliance on sub-contractors.

The most valuable asset at GIP is people our employees, our customers, and the public. Nothing is more important than our people coming to work happy and leaving safe.

We are committed to fostering a work environment that embraces Diversity, Equity, Inclusion, and Belonging for all so our people benefit from the creative solutions that come from embracing differences.

Sustainability is part of our DNA. We focus on recycling and reusing materials by taking old roads and reengineering them into new roads, keeping tons of used materials out of our landfills.

The work we do today at GIP will carry us into a better, greener, and safer tomorrow.

About us :

As we look to the future, we need creative, ambitious, and innovative professionals like you who can help us to build the world of tomorrow, today.

GIP team members are at the heart of our success in designing and delivering infrastructure projects safely, thoughtfully, and with the highest quality.

Our culture allows employees to bring their A Game to work each day. If you want to work for a world-class organization that provides an exceptional career experience with an inclusive and collaborative culture, this opportunity is for you!