Administrative Assistant, Student Refugee Program (SRP)World University Service of Canada (WUSC - EUMC) • Ottawa, ON, CA

Administrative Assistant, Student Refugee Program (SRP)

World University Service of Canada (WUSC - EUMC) • Ottawa, ON, CA

3 days ago

Job type

Permanent

Job description

Administrative Assistant, Student Refugee Program (SRP)

Join to apply for the Administrative Assistant, Student Refugee Program (SRP) role at World University Service of Canada (WUSC - EUMC).

Position Details

Position Title : Administrative Assistant, Student Refugee Program (SRP)
Location : Ottawa region (hybrid work model)
Reports To : Senior Manager, SRP
Contract Term : Indeterminate (Permanent)
Salary Level : SUP 5 (CAD 43,800 – 51,000)
Languages Required : Bilingual English / French
Application Deadline : January 7th, 2026
Expected Start Date : As soon as possible

Background

WUSC is a Canadian global development organization working to catalyze positive education and economic outcomes for young people. We collaborate with a diverse network of partners—students, volunteers, schools, governments, not‑for‑profits, and businesses—to influence systems change and foster inclusive, youth‑centered solutions. WUSC operates in 28 countries across Africa, Asia, the Middle East, Latin America, the Caribbean, and Canada, with an annual budget of approximately CAD 65 million, a global staff of over 100 in Canada and more than 250 internationally.

Amongst other programs, WUSC manages the world’s longest‑standing refugee education pathway, the Student Refugee Program (SRP). Over 40 years, nearly 3,000 students have been resettled to Canada to begin their studies.

Responsibilities

Administrative Support

Develop, implement and maintain administrative tools for the SRP.

Administer travel arrangements—including visa applications—for staff and partners associated with the SRP.

Prepare electronic files for bulk mail‑merge to large audiences.

Maintain and update electronic program files and records, including archived materials.

Logistical Support

Coordinate logistics for all in‑person trainings and events, including venue, catering, materials, registration and participant travel.

Coordinate the tech and logistics for all virtual trainings (creating links, registration, evaluation, recording).

Coordinate the WUSC campus network to participate in the WUSC Annual General Assembly.

Coordinate and prepare logistics for mail, courier and shipping.

Financial Support

Prepare program finance requisitions and manage bill payments.

Prepare requisitions for advance requests and expense reports for the SRP.

Assist with the preparation of contracts for vendors and consultants.

Process fundraising and financial contribution campaigns received by Local Committees.

Support, monitor and process requests for funds by Local Committees.

Reconcile credit cards.

Administer and monitor the annual Contribution Fund invoice process in coordination with the Finance team.

Other duties as required.

Qualifications and Competencies

Education

College or University degree in administration (or a related field) or High School diploma with equivalent experience.

Experience & Competencies

Two years of experience in a similar role (administrative, planning).

Excellent organizational skills and attention to detail, including ability to prioritize tasks and handle multiple initiatives simultaneously.

Strong interpersonal skills : able to work well with teams under tight deadlines.

Curious, enthusiastic and willing to innovate and adapt.

Demonstrated initiative and ability to work independently.

Solid computer skills : word processing, spreadsheet, database management, online survey tools, electronic mail and graphics.

Familiarity with the Google Suite is an asset.

Strong skills in financial processes, including preparation of requisitions and review of expense reports.

Experience coordinating logistics for events, trainings and workshops, virtually and in‑person.

Experience working in an NGO environment, a non‑profit, and in donor‑funded projects is an asset.

Must be available for occasional weekend and evening work. Time in lieu will be provided.

Benefits

35‑hour workweek, ability to work flexible hours.

Remote‑friendly workplace, with free access to our Ottawa office.

4 weeks annual leave.

10 sick days and 5 special leave days are paid.

Extensive health and dental coverage for employees and dependents, 100% covered by the company.

Group RRSP contributions, from day 1.

$300 reimbursement for home office equipment.

Parental leave top‑up.

Being part of a friendly, caring and enthusiastic team.

Application Process

WUSC’s hiring process respects the values of responsibility, respect, honesty, and professional excellence. Successful applicants will be required to undertake an enhanced criminal record check. Persons with disabilities who need accommodation in the application process, or those requiring job postings in an alternative format, may e‑mail a request to hr‑rh@wusc.ca.

WUSC is an equal‑opportunity employer. We welcome and encourage applications from individuals of all backgrounds and abilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. Candidates must be legally allowed to work in Canada. Please note that only candidates selected for an interview will be contacted.

We may utilize Artificial Intelligence tools to facilitate the initial screening of applications based on the criteria outlined in the job description. The ultimate decision to interview and hire is determined by our dedicated hiring team.

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Administrative Assistant • Ottawa, ON, CA

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