Senior Advisor, Procurement

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Job Type : Employee

Employee

Duration in Months (for fixed-term jobs) :

N / A

Job Family : Procurement

Procurement

of Open Positions :

Faculty / Service - Department :

Procurement Services

Campus : Main Campus

Main Campus

Union Affiliation : SSUO

SSUO

Date Posted : May 02, 2024

May 02, 2024

Closing Date : May 13, 2024

May 13, 2024

Note : Applications will be accepted until 11 : 59 PM on the day prior to the Posting End Date above

Hours per week : Salary Grade :

Salary Grade : SSUO Grade 11

SSUO Grade 11

Salary Range :

$87,272.00 - $110,239.00

This position may be eligible for a telework arrangement. Learn more about our telework guidelines

Position purpose :

Reporting to the Senior Manager, Procurement, as a procurement specialist, takes responsibility for implementing complex procurement projects, strategies, and initiatives for a wide range of products and services.

Advises and guides users through all stages of the procurement process and all phases of digital purchasing or evaluation systems.

Coordinates certain complex projects to ensure the integrity of the procurement process, obtain the best value for the University, minimize risk and ensure project success.

Provides expertise on various markets and on joint purchases in the educational field. Assists their manager in managing procurement files and in improving processes at Procurement Services.

In this role, your responsibilities will include :

Coordinates procurement (calls for tender, regular and complex strategic projects, and transactional purchases) in compliance with laws, policies, directives and standards on procurement and ethical conduct.

Supports and advises faculties, services, senior management and suppliers with respect to the University’s procurement strategies and processes.

Identifies client needs and determines potential suppliers and the appropriate procurement method (RFX). Rigorously analyzes the risks and benefits of various options, chooses which stakeholders to solicit, hones in on which items to improve in recurring contracts (lessons learned) and takes into account product lifecycles.

As required, collaborates with Legal Services and the Office of Risk Management to recommend an action plan to procure goods or services or to complete a project.

• Takes responsibility for the integrity of the committee-based evaluation process by informing committee members of their responsibilities and ensuring that the evaluation criteria are met and that the documentation is rigorously and accurately completed to reduce legal risk and avoid reputational harm to the institution.
• Advises Faculties and Services on procurement activities.
• Authorizes and recommends contract awards based on approval thresholds and prepares the required executive reports. Partners with the legal team to implement and interpret contracts.
• Maintains in-depth industry knowledge relevant to the incumbent’s own files and stays up to date on the latest trends in procurement (through specialized articles, training, networking, etc.).

What you will bring :

• Undergraduate degree in a related field or equivalent combination of experience and education
• Seven years’ proven experience in procurement, including two years’ experience in dealing with complex procurement issues, including tendering or 5 years' proven experience in procurement, including two years' experience in dealing with complex procurement issues, including tendering and a certificate in supply chain management from Supply Chain Canada or from an equivalent organization
• Proven ability to conduct complex negotiations developed through extensive experience
• Organizational and planning skills
• Collaborative, team-oriented approach
• Proven leadership skills
• Knowledge of, and experience in, leading procurement project teams
• Ability to work well under pressure and to multitask
• Knowledge of the standards and laws governing internal trade in Ontario and their application to public institutions (CFTA, BPS Procurement Directive, taxes, duties, etc.)
• Good analytical and business skills
• Knowledge of routine procurement and control system operations and procedures (including e-commerce)
• Knowledge of financial systems, Microsoft programs, and public tendering systems (such as MERX)
• Bilingualism English and French

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 Covid-19 Vaccination.

This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.