Financial Planning and Controls Officer

Financial Planning and Controls Officer

Status : Full Time

Hours : Monday Friday, 35 hours / week

Home Campus : Fennell (hybrid work arrangements available)

Rate of Pay : Payband J (Start Rate : $ per hour)

Posting Date : June 28th, 2024

Closing Date : July 5th, 2024 at 7 : 00 pm EST

Preference will be given to qualified employees within the Full Time Support Staff bargaining unit, Appendix D (in the role for 6 consecutive months) and RPT employees who have passed probation at Mohawk College.

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

Job Summary

The Incumbent provides financial management services to the Dean and Management team of the Centre for Community Partnerships and Experiential Learning (CCPEL).

The incumbent is responsible for the financial planning and reporting requirements relative to the operational groups that comprise the Centre for Community Partnerships and Experiential Learning (CCPEL).

This would include accountability for cost / cost control strategies, advising on financial operating models, supporting planning and budgeting processes, financial performance reporting systems, and audit reporting practices.

Forecasts, monitors and analyzes divisional and segmented budgets, and closely tracks divisional revenues and expenses. Recommends contribution margin strategies and tactics to ensure competitiveness and sustainability.

Consults with Finance and other units within the college in ensuring quarterly, mid-year and year-end reporting is accurate and meets requirements of both internal and external budget and audit frameworks for the Centre.

What you’ll be doing :

Coordinates year-end activities and ensures preparation of financial statements for the division by working closely with internal and external auditors and prepares responses to audit findings and recommendations from Federal and provincial program auditors, the Auditor General of Canada, Internal Auditors

• Determines the validity, feasibility, and relevance of recommendations to program operations, and provides recommendations with respect to appropriate corrective actions, in consultation with the Dean, Associate Deans and Managers, and Finance staff.
• Assist in the implementation of new budget and accounting processes to meet upcoming financial reporting requirements.
• Consult with federal and provincial ministerial audit officials on the evolving financial requirements and identify issues to be appropriately addressed.
• Engages external audit officials in ensuring the completion of required audit expectations, and reporting, in conjunction with Finance staff.

Prepares submission of primary and supplementary budgets and financial reports for all programming and activities that relate to the CCPEL operation using General Ledger (FAST), for tracking of Accounts Payable, Accounts Receivable, Deferred Revenue and Deferred Capital Contributions

• Completes financial analysis and prepares operating budgets for government funded competitive bid proposals, including budget forecasts and cash-flows, within guidelines established by external auditing frameworks and GAAP (Generally Accepted Accounting Principles).
• In co-operation with internal stakeholders, develops, maintains and evaluates program and project funding criteria and standards and ensures resource allocations are consistent with departmental and government funding objectives.
• Implements expense guidelines, audit requirements; setting time frames and processes for the department’s submission of all financial reporting requirements (department / program objectives;

project plan narratives; budgets, variance reports / supplementary; year-end activities; cash flows, statistics, etc).

Responsible for accurate and valid claims submission for special funded activities and projects, ensuring appropriate supporting information and exhibits are provided to substantiate claimed expenditures.

Undertakes the development and implementation of financial and other management information reporting systems for divisional activities, and determines, through needs analysis and consultation, information requirements for each CCPEL operational group.

This includes interface planning between college specific financial systems and government financial systems, to ensure that the area’s unique needs are addressed in a satisfactory way

Conducts critical appraisals of the financial aspects of project budget and costing requirements, and undertakes a comparative analysis to advise on cost, benefits, alternatives, priorities and possible adjustments to meet budgetary, funder, and other constraints.

Monitors and supports the department’s financial management applying analytical reviews, financial status evaluations, and investigates unusual spending trends and / or identifies potential funding concerns

• Formulates recommendations to the Dean, CCPEL, to address identified issues relative to budget management and contribution margins.
• Prepares regular financial position reports for program areas and, in consultation with Finance staff, Associate Deans and divisional staff, while maintaining accurate financial projections at all times.

Supports the College financial system by developing and implementing internal financial control processes, and assists Finance staff with budget processes, budget planning, variance preparation and program expenditure control options, to ensure that the finance structures of the department’s funding partners are perfectly congruent with those of the college

• Supports preparation and implementation of accounting policies and improvements in financial planning processes / procedures.
• Works closely with Finance staff to provide budget updates and budget uploads, investigating and reporting on any variances and providing explanations as needed.

Other duties as assigned

Analysis and reporting of other special projects and / or activities as assigned by the Dean.

What you’ll bring to the role :

• A minimum 4-year University degree in Business / Accounting and professional accounting designation (CPA, Chartered Professional Accountant designation).
• Minimum of 5 years of practical experience in a senior accounting position, mainly with integrated financial information system using GL, Purchasing, A / P and A / R modules.
• Previous not-for-profit accounting experience in a large organization.
• Demonstrated commitment and understanding of human rights, equity, diversity, inclusion, and accessibility.
• The ability to communicate and work effectively with diverse students, employees, and communities.

What we offer :

• Defined Benefit pension plan (CAAT) with contributions matched by Mohawk College.
• 93% top up of maternity and parental leave pay for 52 weeks.
• Progressive vacation plan starting with 15 vacation days plus annual holiday closure.
• Access to Employee Family Assistance Program including counselling services, financial literacy services, nutrition advice and more.
• Comprehensive benefits package including health, dental, vision, paramedical services (massage therapy, acupuncture, naturopath, psychotherapy and psychology), short-term and long-term disability.
• Ability to take courses at a reduced rate for employees and dependents.

To find out more about working at Mohawk College, please visit

We are committed to reconciliation and nurturing an inclusive, diverse, equitable, and accessible (IDEA) environment for everyone who learns and works at Mohawk College.

We welcome applications from racialized persons, women, Indigenous people, persons with disabilities, 2SLGBTQIA+ persons, and others who may contribute to the further diversification of ideas.

The College is committed to fostering inclusive ad barrier-free recruitment and selection processes. If you require accommodation during any stage of the recruitment process, please contact Human Resources.

To learn more about Mohawk College’s commitments, please visit the Mohawk College strategic plan webpage :