Legal Assistant - Legal Support Services

Legal Assistant - Legal Support Services

Vancouver, British Columbia, CA

Sep 26, 2024

POSITION SUMMARY

The Legal Assistant Legal Support Services provides both administrative and practice management support to legal professionals in a variety of practice areas within the Vancouver office.

This in-office position will require a confident, reliable and service-minded assistant with the ability to manage multiple tasks and adapt to changing priorities.

This is a supporting role where you will have the opportunity to meet and work collaboratively with people across the firm, develop your skills in variety of practice areas and provide seamless service and coverage for leaves, absences, and peak work volumes.

The successful candidate will be organized, discreet, detail-oriented, and have a client-first approach to work. In addition, the successful applicant must be team-oriented and accustomed to working collaboratively with other legal professionals.

This is a great opportunity for a junior legal assistant to expand their scope of skills in a collegial team environment where guidance and training is provided.

RESPONSIBILITIES

• Assist the Legal Support teams with overflow work and backup coverage as needed
• Prepare routine correspondence and forms from precedents
• Initiating conflict searches, opening files and preparing engagement letters
• Maintain and organize files electronically, including closing files
• Enter and maintain lawyer’s time entries as requested
• Dealing with and responding to client inquiries expeditiously and conducting follow up; keeping the lawyers apprised of interactions in their absence
• Prepare and update cheque requisitions and expense reports
• Coordinate large scan, print or copy jobs
• Update and maintain client / matter lists and current client contact records electronically to meet Dentons’ requirements
• General administrative duties such as scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.

working with other related departments / services internally to provide documents and other materials on time to meet client needs

Other duties as assigned

REQUIREMENTS

• Legal Assistant certification preferred
• Familiarity with a law firm environment, ideally possessing at least 1 year of experience as a legal assistant or administrative assistant supporting practice groups within a law firm
• Digital dexterity and interest in learning new programs, along with proficiency in Microsoft Office applications, particularly Word and Outlook
• Experience with Elite, 3E, Intapp, iManage / document management systems preferred, but not required
• Passion for working in a team environment, willing to help others and ability to build relationships
• Strong interpersonal and communication skills (both verbal and written).
• Able to meet deadlines, work well under pressure and take initiative using sound judgment.
• Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are a must.
• Ability to produce a high quality work, occasionally under tight timelines.
• Excellent organizational and follow up skills; ability to exercise sound judgment in setting priorities.
• Professional manner, ability to exercise sound judgement in setting priorities.
• Demonstrated commitment to privacy and ethical conduct.

We thank all applicants for their interest, however, only those selected for an interview will be contacted

The expected salary range for this role is $47,000 - 52,000, commensurate with experience.

At Dentons we are committed to offering equitable and competitive pay, we achieve this by aligning internal salary ranges for specific roles to similar positions in the external market.

In the normal course, our practice is to hire, transfer and promote employees within the entry part of our range, adjusting as needed based on the prior experience, skills and competencies required for the role along with any market differentials.

Recognizing our exceptional talent means providing a comprehensive total rewards package beyond a competitive salary. We have curated our employee benefits portfolio to offer inclusive and comprehensive wellbeing and developmental programs for our people.

With extended benefits and mental health plans, paid time off, savings plans, fitness subsidy, parental leave top up and more, our benefits are flexible, aligned to our core values and supports the various needs of our people.

Additionally, our personal and professional development programs include people networks, mentorships, and leadership series programming to help people grow their career.

Note : Availability of the benefits and perks may be subject to your location and employment type and may have certain eligibility requirements.

Dentons reserves the right to alter these programs and offerings in whole or in part at any time without advance notice.

Equal Opportunity Statement

At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business.

We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work.

As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 12 consecutive years (2011-2022), as well as one of Canada’s Top Employers for Young People (2022) for the fifth time.

Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at .