Scheduling coordinator Jobs in North Bay, ON

Location: North Bay, ONReports To: Manager of EstimatingPosted: July 28, 2026Salary Range: $58,000 to $67,000Incentive OpportunityIn addition to base compensation, this role is eligible to participate in Cementation's discretionary corporate bonus program.Who We AreCementation is a leading underground mine contracting and engineering company-we design and build mines, safely. Our team specializes in delivering design-build solutions for technically complex projects, with a strong track record in world-class shaft sinking and mine development.Collaboration is at the core of everything we do. We foster a culture where respect is foundational, innovation is encouraged, and safety is never compromised.At Cementation, we value experience and are inspired by potential.About this PositionReporting to the Manager of Estimating and working in conjunction with the Senior Technical Proposal Writer, Operations, Engineering and Administration groups, the Technical Proposal Coordinator will coordinate the preparation of proposals issued by the Estimating Department.Essential Duties and ResponsibilitiesHealth & SafetyWorks in compliance with all Health and Safety rules and regulations for Cementation.Incorporates Health and Safety considerations in all functions and daily activities of the position.Monitors work environment for health and safety hazards or infractions and reports the same to Health and Safety Department.General Duties and ResponsibilitiesCoordinate proposal kick-off meetings as well as schedule and facilitate ongoing proposal coordination meetings.Coordinate and insert technical content, update/customize resumes, personnel bios, project descriptions, and other proposal information.Assist with managing, monitoring, and maintaining the proposal database, files, and systems through appropriate information management systemsmunicate with proposal participants to track tasks against the schedule to ensure internal proposal deadlines are being met.Coordinate proposal preparation including compositions, editing, proof reading, assembly and packaging. Follow directions as specified in the Request for Proposal (RFP) and ensure compliance with the RFP. Support the Estimating Department, specifically the Senior Technical Writer and coordinate work between Operations, Engineering and Administration. Prepare statements of qualifications, project descriptions, and resumes. Prepare, input and format letters, reports, proposals, spreadsheets, and other documentation including:Drafting executive summaries.Integrating proposal sections written by multiple authors.Determining whether proposal sections are responsive.Reviewing proposals and other documents for grammatical and syntax errors.Oversee the production of proposals and ensure their timely delivery.Assist proposal development by updating and listing current and future opportunities in the format of monthly, quarterly and annual forecasts.Coordinate the retrieval and delivery of all electronic tender submissions and the distribution of all associated notices and documentation.Provide clerical and administrative support to the Operations/ Estimating Teams.Other duties as assigned.Travel RequirementsThis position would not normally have the requirement to travelSupervisory ResponsibilitiesThis position has no direct supervisory responsibilitiesEducation and ExperienceUniversity degree or college diploma in Business, Communications, Marketing, or equivalent experience.Two years of proposal development experience, including at least one year of experience as a Proposal Coordinator.Experience in the mining industry is considered an asset.Experience with Project Management software is considered an asset.Skills, Knowledge, and AbilitiesAble to work efficiently as a part of a team as well as independently.Able to build and maintain lasting relationships with other departments, key business partners, and other stakeholders. Strong writing skills with the ability to edit and proofread documents for grammar and clarity.Able to work in a team environment and collaborate on assignments.Ability to identify, separate and delegate work tasks and prioritize them in relation to the overall proposal production activity and deadlines.Strong attention to detail and adhere to style guidelines.Strong time management and multitask skills and the ability to effectively prioritize workload with minimal supervision and work flexible hours to ensure tight deadlines are met.Able to demonstrate discretion and judgement relating to highly confidential information.Strong work ethic and positive team attitude.Strong problem solving and critical thinking skills.Strong knowledge of Microsoft Office products, including Word, Excel, Outlook, PowerPoint, Visio and MS Project.Experience in using online platforms and databases considered an asset.CandidacyPlease note that to be considered, you must be a Canadian citizen or have written authorization to work in Canada under federal immigration requirements and currently be residing in Canada.Our Commitment to Diversity, Equity, and InclusionAt Cementation Americas, we are committed to fostering a diverse and inclusive workplace where every employee is treated with dignity and respect. We believe that a diverse workforce strengthens our team and drives innovation, and one of our core values is ensuring all employees have the opportunity to succeed. We welcome applications from individuals of all backgrounds and assess all candidates fairly and without discrimination.Why Work with Us?Apply now if you want to:Be engaged in meaningful work.Share your voice to improve one-of-a-kind operations.Receive highly competitive compensation and benefit packages are highly competitive.Continue your education and training.Apply NowReady to join our team? Start your application today by entering information into the form on the right-hand side of this page. When submitting your resume, be sure to include all relevant qualifications-such as Ontario Common Core certifications-along with any other applicable training or credentials.Thank you for your interest in working with our teams at Cementation!