Office administration • st john s nl
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Are you looking for a hands-on role in Facilities & Workplace Experience?
Do you love solving problems and keeping office operations running smoothly?
You're in luck!
We're looking for an organized Facilities Coordinator for an exciting 1-month contract opportunity to help support our dynamic team!
Location: On site, St John's, NFL
Start Date: ASAP
Job Type: 1 month contract (with possibility of extension)
Advantages
- Consistent Schedule: Enjoy a standard Monday to Friday, 7:30AM to 3:30PM or 8:00 AM to 4:00 PM work week.
- weekends off!
- Competitive Salary
- Weekly pays on Fridays!
- Experience at a reputable company
Responsibilities
> Event Support: Set up rooms, handle tech, coordinate vendors, and organize staff events like the Christmas party or Summer BBQ.
> Problem Solving & Maintenance: Help building occupants with issues, report urgent problems, and make sure maintenance or repair contractors do their job.
> Office Projects: Assist with office renovations, equipment installation, and routine floor inspections.
> Vendor & Billing Care: Work with third-party suppliers to ensure invoices are accurate and service contracts are met.
> Reporting: Keep track of key reports, including office security, staff counts (FTEs), broker data, and team performance.
Qualifications
> Experience in office administration, facilities coordination, or event management.
> High school diploma or equivalent required; a Bachelor's degree in Business Administration, Hospitality, or a related field is often preferred.
> Hands-on experience dealing with third-party vendors (cleaners, caterers, IT technicians, building management) and reviewing basic service contracts or invoices.
> Demonstrated experience planning and executing company-wide events (parties, town halls, vendor setups).
> Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace - specifically Excel for tracking reports like FTEs, budgets, and performance metrics.
> Familiarity with basic building operations, health & safety regulations, and ticketing systems for facilities maintenance
> Excellent verbal and written skills to liaise clearly with internal teams, executives, and external vendors.
> A proactive mindset to resolve urgent issues (like equipment failure or facility emergencies) quickly and calmly.
> A welcoming, service-minded approach to support building occupants and staff needs.
Summary
If you're eager to take on a dynamic role that offers immediate hands-on impact and practical workplace experience, this role is ideal for you!
You can directly apply to this posting or email your Resume at nicolas.lefort@randstad.ca with subject line: Facilities Coordinator
Only those selected for interviews will be contacted. Thank you for your interest in this position!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
