Executive administrative assistant Jobs in Lethbridge, AB

Job Summary

The Administrative Assistant & Vendor Support Services in Nisku, Alberta receives vendor invoices, manages vendor set‑up questions / queries, processes incoming cheques / invoices, and focuses on vendor management and compliance. They provide support to the Administration Supervisor, Division / District Managers, and Financial Manager as needed.

Essential Job Responsibilities

• Demonstrate the capability to work independently on complex and multiple projects requiring judgment to resolve problems.
• Accurate and timely processing of vendor invoices, ensuring discrepancies are reviewed, researched and closed.
• Maintain new and current vendor files.
• Responsible to follow all applicable company and corporate policies, guiding principles, procedures and programs; including but not limited to the process map, support processes, health, safety and environmental requirements.
• Can interact with all departments and vendors in a fast‑paced environment.
• Comply with all NOV Company and HSE procedures and policies.
• Supports and coordinates with internal and external resources and brings significant problem encountered to the Administration Supervisor’s attention.
• Demonstrates the capability to work under minimal supervision and to resolve problems.
• Provides assistance to the group with purchase orders as needed.
• Review and evaluate service reports for completion.
• Office management responsibilities including ordering office supplies.
• Other duties as assigned.

Vendor Questions and Queries

The primary source of contact for all vendor notifications and queries is our shared payable inbox which receives approximately 25-65 emails per day. Some of the primary functions are as follows :

Direct Processing of

Vendor Management and Compliance

Qualification Requirements

Technical Requirements

HSE Requirements

Preferred method of application and to view all opportunities visit :

https : / / www.nov.com / Careers

NOV is an Equal Opportunity Employer and Prohibits Discrimination or Harassment of Any Kind :

NOV is committed to the principle of equal employment opportunities for everyone and to providing employees with a work environment free of discrimination and harassment. NOV values inclusion and diversity; we encourage all qualified candidates to apply.

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