Entry level administrative assistant Jobs in Sherwood Park, AB

Description

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The Alberta Teachers' Association

invites applications for

Program Assistant, Teacher Employment Membership Support (TEMS)

Permanent full-time position

Work location: Barnett House ( Street NW), Edmonton

As the professional organization of Alberta teachers, the Alberta Teachers' Association (ATA) promotes and advances public education, supports teachers' professional practice and serves as the advocate for its members. The ATA is proud to retain our status as one of Alberta's Top 80 Employers for five consecutive years. We offer the following:

• A 35-hour work week, a minimum of three weeks of paid vacation, multiple additional categories of paid time off to support work-life balance, and one work-from-home day per week
• A competitive salary range of $57, to a current maximum of $71,
• A full range of per cent employer-paid benefits for you and your eligible family members
• Free onsite parking, outdoor patio, cafeteria, library, access to an onsite gym and multifaith/quiet spaces

The opportunity

Reporting to an Administrative Officer, the Program Assistant provides comprehensive administrative support to executive and professional staff in TEMS. Specific duties include the following:

• As part of a team, act as a first contact to the TEMS program area, answer and screen calls, and ensure accurate details of member requests are entered into the database
• Maintain voicemail in conjunction with other support staff
• Maintain ATA standards in the production of TEMS documents and materials and provide advice to TEMS staff regarding ATA style
• Help senior staff with calendar management
• Help create, proofread, package and distribute materials for committees, conferences, presentations, meetings, workshops and other TEMS events
• Maintain inventories of publications and other materials
• Maintain accurate files and records
• Collect data and maintain lists and directories
• Maintain databases related to assignments
• Help staff develop and maintain procedural and workflow manuals for activities undertaken in TEMS
• Book meeting rooms, order catering and ensure that rooms are properly set up
• Help with the general organization of the program area
• Assist team members with overflow tasks and provide backup coverage, as assigned
• Undertake special projects and other duties, as assigned

Qualifications

• Certificate or diploma in administration or a related field
• Minimum of three years of administrative experience in a professional setting
• Exceptional interpersonal skills, including sound judgment and the ability to build relationships across all levels of the organization
• Demonstrated accuracy in keyboarding, proofreading, spelling, punctuation and grammar
• Excellent verbal and written communication skills
• Ability to multitask, prioritize work assignments and remain calm while working within tight and often conflicting timelines
• Ability to adapt to changing priorities and be proactive
• Experience dealing with difficult and sensitive situations and the ability to maintain confidentiality
• Demonstrated problem-solving and analytical skills
• Intermediate abilities in using Microsoft Word, Excel and PowerPoint
• Experience working with databases and using them to generate reports is an asset
• Experience working in a member-driven association is an asset
• Ability to speak and write both French and English is an asset
• Experience in customer service or client support is an asset

How to apply: Applications can be emailed by 4 PM on June 17, .

As an employer, the ATA aims to reflect and respond to the diversity of our membership, staff and the public. To help us better serve our members across the province, diverse applicants or candidates who speak more than one language are encouraged to identify these assets in their employment application.

The Alberta Teachers' Association thanks all applicants for their interest; however, only those candidates selected for an interview will be contacted.