Administrative assistant Jobs in Whitchurch-Stouffville, ON

We are looking for a driven and detail-focused Junior Administrative Assistant to join our Business Intelligence (BI) department for a 6-12 month contract. This role will primarily involve providing administrative support and assisting with content management tasks, such as organizing data, updating documentation, and maintaining intranet content. The role is ideal for students or interns interested in gaining hands-on experience in project coordination, process management, and business intelligence operations.

Advantages

• Be a part of a collaborative work environment
• contract : 6-12 months
• In office, Monday to Friday
• 21.50-22 / hour
• Location : Markham

Responsibilities

Assist in the creation and upkeep of process manuals for different teams.

Support administrative duties within the BI team, including data collection and document management.

Ensure accurate and timely updates to intranet content (e.g., SharePoint), including department pages and announcements.

Help organize and structure team documentation to ensure it is easy to access and retrieve.

Collaborate with colleagues to streamline internal processes and improve efficiency.

Conduct research and compile data to support ongoing projects and process improvements.

Provide general project support, including tracking timelines and deliverables.

Day to day activities :

Collaborating with different departments to ensure accurate documentation of processes and workflows.

Assisting with the collection and organization of data for ongoing BI team projects.

Updating and maintaining content on the company intranet (e.g., SharePoint) to ensure information is accurate and up-to-date.

Organizing and managing internal documentation to ensure ease of access.

Providing administrative support, such as preparing meeting agendas, taking notes, or responding to general inquiries via email.

Qualifications

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

Experience drafting and updating process and policy documents.

Familiarity with SharePoint is a plus.

Strong organizational skills and the ability to handle multiple tasks at once.

Excellent written and verbal communication skills.

Detail-oriented with a proactive approach to problem-solving.

Ability to work independently while maintaining effective teamwork.

Summary

If this is a role that you are interested in, please apply today! Please note that only those who meet the qualifications will be considered and contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.