Legal Administrative Assistant

Duties and Responsibilities :

Conducts basic corporate searches

Maintain corporate minute books for filing purposes

Provide administrative support to the corporate law clerks, completing a variety of administrative and clerical duties, which includes scanning, faxing, binding, copy-typing, creation of file folders and other administrative duties.

Create, review and proofread correspondence, reports, memos, charts, forms and other items, ensuring accuracy and completeness.

Arrange couriers and deliveries ensuring time-sensitive material is managed effectively. Create and maintains files within the corporate services department

Dead suits files. Review and eliminate unnecessary or outdated corporate materials, sending inactive materials to storage.

Schedule and confirm appointments and meetings, as necessary.

Other :

Complete special projects as required

Other duties as assigned

Qualifications :

Diploma in legal administration or other related experience

1 years’ experience working within a law firm environment

Ability to type 40 words per minute

Strong multi-tasking skills, with the ability to manage conflicting priorities, while respecting tight deadlines

Possesses well developed verbal and written communication skills. Able to work with a variety of individuals providing quality service at all times

Operate with a high degree of accuracy and has strong attention to detail

Take initiative and possesses well-developed organizational and time management skills

A team player, with the ability to build relationships and provide strong customer service

Familiarity with basic office equipment2

Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint)

Ability to adapt to new technology

Possess good judgment and respond well to constructive feedback.

Ability to discretely handle highly confidential information

Willingness to learn workflow schemes and in-house processes

Familiarity working within a DMS system is an asset

Success in this role means :

Has a strong client service approach

Resourceful. Strong research, investigative and problem-solving skills

The ability to meet tight internal and external deadlines while managing multiple projects and competing with demands for resources. Detail oriented, a self starter with the ability to collaborate in a team based environment.

Interested candidates should apply today! We thank all applicants for their interest in this role. Only those selected for an interview will be contacted. Thank you for your interest in Linds & Associates Ltd.

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